Administrative Assistant

3 days ago

Makati City, National Capital Region, Philippines Rockwell Land Corporation Full time ₱250,000 - ₱350,000 per year

We are looking for a highly organized and proactive Administrative Assistant to join our Corporate Services team. This role will be primarily responsible for managing office supplies inventory, supporting budgeting and cost control efforts, and providing general administrative support to ensure smooth day-to-day operations.

Key Responsibilities:

1. Inventory Management

  • Organize and maintain the supplies inventory storage area.
  • Monitor inventory stock levels via online tools and conduct monthly physical counts.
  • Issue supplies to internal client teams upon request.
  • Prepare and submit Purchase Requests (PR) when stock levels fall below the reorder point.
  • Receive deliveries and ensure accuracy and completeness before logging them into the inventory system.

2. Budgeting and Cost Control

  • Assist in preparing and tracking the annual supplies budget.
  • Support implementation of cost-saving strategies related to office supplies procurement and usage.

3. Administrative Support

  • Perform general administrative tasks including filing, data entry, and document management.
  • Assist in the coordination and setup of office meetings and internal events.
  • Liaise with other departments to coordinate supply requirements.
  • Support in preparing team presentations and occasional design of internal communications such as email announcements and signage.

4. Record Keeping and Reporting

  • Maintain accurate and up-to-date records of supply transactions and inventory movements.
  • Generate regular reports on inventory status, usage trends, and budget performance.
Qualifications:
  • Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
  • At least 1–2 years of relevant experience in office administration or inventory management.
  • Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with inventory systems is an advantage.
  • Strong organizational skills and attention to detail.
  • Ability to manage time effectively and handle multiple tasks.
  • Good interpersonal and communication skills.

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