HR and Admin Specialist

2 weeks ago

Quezon City, National Capital Region, Philippines R Land Development Inc Full time ₱800,000 - ₱1,200,000 per year

The HR & Admin Specialist is primarily responsible for managing administrative functions, including procurement, inventory control, utility bills management, vehicle documentation, and facilities upkeep. The role also provides support to HR operations, particularly in timekeeping and employee record management.

Responsibilities:

Admin

  • Supply Management:
  • Process Purchase Request Forms (PRF) and ensure proper documentation.
  • Monitor inventory levels and coordinate with departments to maintain adequate stock.
  • Receive and inspect deliveries to ensure proper and accurate items are received.
  • File and organize Purchase Orders for future reference and audit purposes.

Utility Bills Management

  • Request Statements of Account from utility providers.
  • Track due dates of utility bills using the Bill Tracker.
  • Prepare Requests for Payment to settle utility bills promptly.
  • Update the Bill Tracker to reflect current payment statuses and due dates.

Car File Management

  • Maintain car files, including tracking and updating vehicle-related documents such as LTO registration and car insurance.
  • Ensure timely renewal of vehicle-related documents to remain compliant.
  • Coordinate with drivers to ensure preventive maintenance is performed on company vehicles, keeping records of updates.

Maintenance Management

  • Schedule and monitor quarterly air conditioning cleaning.
  • Coordinate and prepare PRF for air conditioning repairs when necessary.
  • Work with the purchasing department to ensure timely procurement of required maintenance supplies.

Ad-Hoc Tasks:

  • Perform other administrative and operational tasks as needed or assigned by management to support day-to-day business functions.

Minimum Requirements:

  • Strong organizational skills with attention to detail.
  • Excellent communication and coordination skills.
  • Proficient in Microsoft Office (Excel, Word, etc.) and other administrative software.
  • Experience with timekeeping systems and administrative duties is a plus.
  • Ability to work independently and as part of a team.

Job Type: Full-time

Benefits:

  • Company Christmas gift
  • Company events
  • Life insurance
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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