Accounts Payable Specialist

Accounts Payable Specialist

About Telostaff:

We help companies and people be the best version of themselves.

Telostaff is a premier staffing agency specializing in connecting small and emerging U.S.-based businesses with talented, fully-remote professionals from the Philippines. Our mission is to foster growth and innovation by providing dynamic companies with the support they need to thrive. Unlike traditional BPO giants, we partner with agile, newer enterprises that offer a vibrant, collaborative, and fun work environment, free from rigid corporate structures. If you are looking to join a forward-thinking organization that values creativity and teamwork, consider applying today

Job Summary:

We are seeking a detail-oriented Accounts Payable Specialist to own and manage end-to-end vendor and payment processes. This role will focus on timely invoice processing, accurate coding, vendor management, and ensuring strong financial controls. The ideal candidate will be proactive, highly organized, and experienced in handling AP in a fast-paced, high-growth environment.

If you are an accounting professional with strong AP expertise and a proven commitment to accuracy and timeliness, we encourage you to apply.

Duties and Responsibilities:

• Process and code invoices accurately, ensuring proper GL coding and approval workflows.
• Manage vendor payments, including setting up wires and international payments outside of standard AP systems.
• Maintain AP aging schedules and ensure all balances are up to date.
• Reconcile vendor statements and resolve discrepancies promptly.
• Oversee the finance inbox, ensuring all invoices and bills are cleared and processed on time.
• Ensure inventory-related invoices are properly recorded, reconciled, and paid per agreements.
• Support the month-end close process with AP-related journal entries, reconciliations, accruals, and expense cut-off procedures.
• Provide reporting on AP metrics and trends to management.
• Assist with compliance by monitoring approval limits, company policies, and internal controls.
• Contribute to cash flow forecasting by providing accurate and timely AP data.
• Build and maintain strong vendor relationships to support favorable terms and continuity of supply; serve as the primary point of contact for vendor inquiries.
• Identify and escalate unusual or unnecessary spend for review.
• Perform other duties as assigned.

Required Skills and Abilities:

• 2+ years of accounts payable or accounting experience.
• Proficiency with AP systems and accounting software (e.g., QuickBooks Online, online banking).
• Strong understanding of AP processes, internal controls, and vendor management.
• High attention to detail, accuracy, and timeliness.
• Strong organizational and multitasking skills in a fast-paced environment.
• Ability to work independently and meet deadlines effectively.
• Strong communication skills to coordinate with vendors and internal teams.
• Ability to work US hours, with flexibility once independently working in the role dependent on client preferences.

Preferred Qualifications:

• Experience in high-growth, product-based, manufacturing, or consumer goods/e-commerce environments.
• Familiarity with multi-entity or cross-border payments (U.S. & Canada).
• Strong Excel/Google Sheets skills for reporting and reconciliation.
• Familiarity with systems such as Float (payments platform), Fulfil (ERP), or similar tools.
• Experience supporting audits, documenting AP processes, and driving process improvements for scalability, efficiency, and strong controls.

Telostaff Core Values:

• Focus On People: We consistently demonstrating care, love, dignity, and respect in all interactions, fostering deep connections and understanding.
• Embrace a Growth Mindset: We nurture curiosity, foster self-improvement, and approach challenges with a problem-solving and solution-oriented attitude, unlocking endless possibilities for personal and professional development
• Pursue Excellence: We deliver exceptional customer service, maintain an unwavering commitment to quality, and continuously innovate to exceed expectations and set new standards of achievement.
• Operate Proactively: We take responsibility for actions, ensure tasks are completed efficiently, foster clear communication, and embrace gratitude as a guiding principle, embodying a culture of accountability and appreciation.

Benefits:

• Work remotely
• Internet Stipend
• Company IT equipment (laptop, monitor, etc.)
• 12 PTO Days + 12 Holidays annually
• 13th month pay
• Scheduled salary adjustment after six months, 1 year, and each year after

Job Type: Full-time

Pay: Php37, Php45,000.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Flexible schedule
• Health insurance
• Opportunities for promotion
• Pay raise
• Work from home

Education:

• Bachelor's (Required)

Experience:

• High volume invoicing: 1 year (Required)
• Accounts Payable: 2 years (Required)

Language:

• English (Required)

Work Location: Remote