Executive Assistant

About Muvr

Muvr is a fast-growing AI-powered logistics and delivery platform — think Uber or Grab for movers and last-mile delivery.
We connect people, providers, and partners across moves, deliveries, and junk removal, helping users move anything, anywhere, seamlessly.

Our mission: make real-world logistics simple, smart, and human.

About the Role

We're hiring a full-time, fully remote Executive Assistant (EA) to support the Founder & CEO of Muvr.
You'll serve as the operational backbone of the CEO's day-to-day work — managing communication, scheduling, follow-ups, and light project coordination to ensure the business runs smoothly and efficiently.

This role is ideal for someone who's organized, proactive, detail-driven, and thrives in fast-paced, high-accountability environments.
You'll handle the details so the CEO can stay focused on strategy, growth, and innovation.

Key Responsibilities
Founder Support & Calendar Management

• Manage and optimize the CEO's calendar, meetings, and commitments across time zones.
  
• Prioritize, reschedule, and protect strategic focus time.
  
• Prepare meeting agendas, notes, and follow-ups.
  
• Anticipate conflicts and resolve them proactively.
  

Communication & Coordination

• Monitor and organize the CEO's inbox, Slack, and messages; flag priorities and draft responses as needed.
  
• Act as a communication bridge between the CEO, Chief of Staff, and internal teams.
  
• Ensure instructions and updates are delivered clearly, on time, and followed through.
  
• Manage light correspondence with partners, investors, and external stakeholders.
  

Administrative & Operational Support

• Maintain files, documents, and trackers in Google Drive.
  
• Handle light data entry and updates in ClickUp or CRM systems.
  
• Support onboarding logistics for new hires (scheduling, materials, access).
  
• Assist with reports, presentations, and internal documentation.
  
• Coordinate travel arrangements (flights, hotels, logistics) when needed.
  

Task & Follow-Up Management

• Track open action items, deadlines, and cross-department deliverables.
  
• Maintain a live "Executive Dashboard" summarizing key projects and meetings.
  
• Send daily or weekly summaries highlighting priorities, decisions, and progress.

Qualifications

• Proven experience as an Executive Assistant, Operations Coordinator, or Virtual Assistant supporting senior leadership or founders.
  
• Exceptionally organized and detail-oriented; thrives in structured, fast-moving environments.
  
• Excellent written and verbal English communication skills.
  
• Strong time management and prioritization skills.
  
• Proactive, resourceful, and anticipates needs before they arise.
  
• Highly tech-savvy with tools like ClickUp, Google Workspace, Slack, Notion, and AI platforms (ChatGPT, Notion AI, etc.).
  
• Discreet and professional with confidential information.
  
• Self-starter who works independently while maintaining strong communication.

Why This Role

If you love turning chaos into structure, managing details that make everything run smoother, and helping a founder stay focused on the big picture — this role is for you.

You'll work directly with the CEO daily, act as a liaison between leadership and the broader team, and help scale the systems that power one of the fastest-growing logistics startups in the country.

The Executive Assistant is:

• The CEO's daily right hand, managing details so strategy stays sharp.
  
• A liaison between the Founder, Chief of Staff, and broader organization.
  
• The operational glue that keeps communication, time, and execution perfectly aligned.
  

Why Join Muvr

• Be part of a mission-driven company transforming the logistics industry through AI and automation.
  
• Work directly with executives on projects that shape the company's future.
  
• Join a remote-first, collaborative team that values trust, precision, and progress.
  
• Make a real impact in how people and businesses move goods and services in the real world.

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