Administration Assistant

4 days ago

Manila, National Capital Region, Philippines Hunt St Full time A$850 - A$1,000

​​Looking for Philippines-based candidates

Job Role: Administration Assistant (Part Time)

Compensation range: $850 AUD - $1000 AUD / Monthly

Engagement type: Independent Contractor Agreement (Part Time) 

Work Schedule: This role is expected to require roughly 15-20 hours per week. Availability for at least part of the Australian working day is required however this can be very flexible (eg morning or afternoon). The hours don't have to be spread evenly over the week, eg could do 3 x long days or spread out over 5 x days.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines.. You will be hired directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: 

The client is a boutique physiotherapy practice located in regional Australia, committed to delivering high-quality care. Their offerings include one-on-one consultations, hands-on treatment techniques, exercise-based rehabilitation, and full assessments in private treatment rooms.

Role Overview:

We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of this dynamic physiotherapy practice. The ideal candidate is highly organized, tech-savvy, and able to manage multiple administrative workflows efficiently. This role will be pivotal in ensuring smooth communication between patients, suppliers, and the internal team while supporting the clinic's administration processes.

Key Responsibilities: 

  • Coordinate with vendors and handle supplier invoice chasing to keep accounts payable accurate and current.
  • Build and maintain clinic forms such as intake and medical history questionnaires.
  • Provide general administrative support, ensuring operational efficiency and smooth clinic workflows.
  • With the practice director, develop a robust system to complete NDIS service bookings and then take on the role of ensuring NDIS service bookings are up to date.
  • With the practice director, develop a robust system to complete Home Support Package and Commonwealth Home Support Package bookings; and then take on the role of ensuring those bookings are completed. 

Required Skills and Qualifications:

  • Proven experience in an administrative or virtual assistant role (healthcare or service-based industry experience is a plus).
  • Strong computer skills and ability to quickly adapt to new software/tools.
  • Desire to be part of the practice team and to assist other staff as well as clients.
  • Excellent written and spoken English with a professional and courteous communication style.
  • Strong organizational skills with attention to detail and accuracy
  • Ability to work independently, manage priorities, and meet deadlines.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

 To ensure alignment and transparency, successful candidates will be expected to:

  • Disclose any existing ongoing roles or client work
  • Reflect this engagement on their LinkedIn profile (clearly marked as "Independent Contractor")

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