Administrative Assistant

3 days ago

Manila, National Capital Region, Philippines Staff4Me Full time ₱300,000 - ₱450,000 per year

We are looking for a reliable and proactive Administrative Assistant to support our attorneys and staff. The ideal candidate is professional, detail-oriented, highly organized, and comfortable working in a fast-paced environment. Since our team operates primarily in U.S. Eastern Time, availability during those hours is required. We reward performance, provide systems for success, and encourage problem-solving. Our culture values continuous learning, growth, and collaboration.

Key Responsibilities

  • Provide day-to-day administrative support to attorneys, paralegals, and staff.
  • Manage calendars, schedule appointments, and confirm meetings.
  • Handle client calls, emails, and voicemails with professionalism and compassion.
  • Support case-related administrative tasks, including digital filing and document organization.
  • Assist with intake coordination, client onboarding, and communication follow-ups.
  • Maintain accurate records of client interactions and engagement activities.
  • Ensure deadlines are met and priorities are managed effectively.
  • Support community outreach initiatives and administrative tasks tied to business development.

Work Schedule

Monday to Friday, 8AM – 5PM E.S.T l 8PM-5AM PHT

  • Minimum 2 years of prior administrative support experience (legal or professional services environment preferred).
  • Strong written and verbal communication skills.
  • Highly organized, detail-oriented, and able to manage multiple priorities remotely.
  • Proficiency with Microsoft Office Suite and Google Workspace (GSuite).
  • Tech-savvy, quick learner of new software systems, with reliable internet connection.
  • Professional, client-focused, and comfortable handling sensitive information with discretion.
  • Growth-oriented, receptive to feedback, and committed to continuous improvement.

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