Administrative Assistant

7 hours ago

Manila, National Capital Region, Philippines Consultative Examination Services, Inc. Full time $28,638 per year

Requires: Personal computer and high speed internet

Salary: Salary is the equivalent of US$500 per month (converted to Philippine Pesos)

Work Days: Monday to Friday, rotating Saturdays

Hours: Work during business hours of 8 AM and 5 PM California, USA time, which is equivalent to 11PM to 8 AM Philippines Time. The working hours cannot be modified.

Paid Holidays Observed - All US Holidays

New Year's Day - Jan 1

Memorial Day - Last Monday in May

Independence Day - July 4

Labor Day - First Monday in September

Veterans' Day - November 11

Thanksgiving Day - Fourth Thursday in November

Day after Thanksgiving - Fourth Friday in November

Christmas - December 25

Vacation - One week of paid vacation

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Administrative Assistant responsibilities include answering phones, making outbound phone calls to patients, doctors and clients, preparing reports and maintaining appropriate filing systems on the cloud. In addition, the duties of an Administrative Assistant includes uploading and downloading of medical records and invoices from various secure portals, emailing/uploading records, etc.

The ideal candidate should have excellent oral and written communication skills and be fluent in English. Must be able to organize their work using tools, like using various computer programs, such as Google Suite, Microsoft Office, QuickBooks, etc.

If you have previous experience as a Secretary or Executive administrative assistant and familiarity within the medical evaluation industry, we'd like to talk with you.

Ultimately, a successful Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Upload/download billing statements and medical records
  • Write and distribute email, faxes and forms
  • Prepare doctor charts in electronic format
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Maintain contact lists
  • Act as the point of contact for internal and external clients
  • Liaise with peers and supervisors to handle requests and queries from executive staff

Skills

  • Speak and write fluently in English
  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS Word, in particular)
  • Proficiency in Google Suite (Google Sheets and Google Docs, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Job Types: Full-time, Permanent

Pay: Php28,638.00 per month

Language:

  • English Fluently (Required)

Work Location: In person

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