Executive Assistant to the Chairman

13 hours ago

Balintawak, National Capital Region, Philippines Golden ABC, Inc. (Corporate) Full time ₱300,000 - ₱600,000 per year

JOB PURPOSE

Provide full assistance to the Chairman by undertaking administrative & support duties.

JOB DUTIES AND RESPONSIBILITIES

  • Record and maintain the executive's appointment schedule by planning, scheduling, and organizing meetings, conferences, teleconferences, and travel.
  • Organize meetings and assemblies by coordinating and monitoring of reservations and other related matters.
  • Assist in the executive's day to day needs.
  • Keep an organized record of documentation signed by the executive.
  • Prepare travel itineraries, secure visas and travel documents, hotels, secure travel tickets or transportation requirements of executives for business trips.  Facilitate seat reservations, check in and other special requirements.
  • Facilitate renewals and secure all necessary documentation and IDs for the executive.
  • Facilitates travel agency billings.
  • Acts as liaison between executives and other department heads and managers.
  • Review and organize all documents for approval of the executives.
  • Monitor and upkeep inventory of supplies and equipment.
  • Facilitate international travel for the company.
  • Prepare payments, reimbursements, cash advances and liquidations of the executive office.
  • Handle incoming and outgoing communications.
  • Coordinate with other subsidiaries as needed.
  • Perform other tasks and activities assigned.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

  • Work is normally performed in a typical interior/office work environment. (ON-SITE SETUP IN BALINTAWAK, QC)
  • Work hours follow the Executive's schedule.
  • Very limited exposure to physical risk.
  • Occasionally must do field work or travel.
  • Reachable 24/7.

QUALIFICATIONS

  • Bachelor's Degree (College Graduate).
  • With at least 3 years relevant experience in office administration, supporting executive level.
  • Willing to work ON-SITE in Balintawak, Quezon City.
  • With understanding of corporate terminologies.
  • Knowledgeable in providing effective administrative and personal support.
  • Excellent in record keeping and updating.
  • Proficient with Microsoft office, common social media apps, and use of the internet.
  • Knowledge of personalities relevant to business or fashion retail.
  • Excellent at planning and organizing.
  • Good written and verbal English communication skills, particular in business communication.
  • Good analytical skills and detail orientation.
  • Very resourceful and efficient in delivering required work on time.
  • Basic telephone, text, email handling skills.
  • Able to use technologies/equipment used by the executive.
  • Fast learner.
  • Able to establish and maintain positive working relationships with others both internally and externally.
  • Confident and positive work attitude.
  • Strong work ethic and service orientation.
  • Adheres to need for high quality work output.

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