Executive Assistant

2 days ago

Quezon City, National Capital Region, Philippines Building Dreams Pharma Group Inc.-The Generics Pharmacy Full time ₱200,000 - ₱300,000 per year

Key Responsibilities:

1. Executive Support

  • Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Screen and prioritize emails, phone calls, and correspondence.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Ensure the executive is well-prepared for meetings, including agenda preparation and materials.
  • Handle confidential and sensitive information with utmost discretion.

2. Communication & Coordination

  • Serve as the point of contact between the executive and internal/external clients.
  • Coordinate with department heads and staff to ensure smooth information flow.
  • Draft and distribute internal communications, memos, and announcements as directed.

3. Administrative Management

  • Maintain an organized filing and record-keeping system (digital and physical).
  • Track and manage executive expenses, reimbursements, and budgets as needed.
  • Oversee the preparation and submission of reports, forms, and other compliance-related documents.

4. Project Assistance

  • Assist in monitoring projects and deadlines to ensure timely completion.
  • Conduct research, gather data, and prepare materials for decision-making.
  • Support the executive in planning and executing company events, meetings, and initiatives.

5. Travel & Logistics

  • Arrange travel plans, accommodations, and itineraries.
  • Prepare travel expense reports and ensure proper documentation.

Qualifications:

  • Bachelor's degree in Business Administration, Management, or any related field.
  • At least 2–5 years of experience as an Executive Assistant, Administrative Officer, or similar role.
  • Excellent written and verbal communication skills.
  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
  • Strong organizational, time management, and multitasking skills.
  • Discreet, reliable, and able to handle confidential information.
  • Strong interpersonal and coordination abilities.

Job Types: Full-time, Permanent

Pay: Php15, Php18,000.00 per month

Benefits:

  • Employee discount
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Experience:

  • Executive Assistant: 1 year (Preferred)

Language:

  • English (Preferred)

Work Location: In person

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