
Patient Intake Coordinator
1 day ago
This is a remote position.
Virtual Rockstar is hiring a Patient Intake Coordinator on behalf of a therapist-owned physical therapy company with over 20 clinics across Northern Arkansas.
The Patient Intake Coordinator will be responsible for managing new patient referrals, building charts, coordinating with clinics, and ensuring all referral documentation is accurate and complete. This role serves as a crucial link between providers, clinics, and patients — ensuring every referral is processed promptly and every patient is set up for success from day one.
The ideal candidate is organized, detail-oriented, and proactive, with a strong ability to multitask and communicate effectively in a fast-paced healthcare environment.
About Our Client:
The organization is community-focused and built on a culture of teamwork, collaboration, and family values. Every team member plays a vital role in delivering high-quality care, and the clinic emphasizes communication, reliability, and compassion in every interaction with patients and providers.
This is an opportunity to join a growing team that values efficiency, professionalism, and a shared commitment to improving patients' lives through movement and rehabilitation.
Responsibilities
Referral & Chart Management
Receive and review incoming patient referrals.
Build new patient charts/cases within the clinic's EMR system (PROMPT).
Verify referral information and ensure required documentation is attached.
Fax referral updates and confirmations back to referring physicians and clinics.
Coordinate with the referral team and other virtual assistants to ensure all cases are entered accurately and efficiently.
Maintain organized digital records to ensure all clinics have up-to-date information on incoming patients.
Communication & Coordination
Communicate with referring offices to clarify incomplete or missing referral information.
Send updates to clinics on scheduled appointments and new patients.
Support communication between the referral and scheduling teams to ensure patients are contacted promptly.
Participate in weekly team meetings with staff and other virtual assistants.
Administrative Support
Update patient demographics and referral details in the EMR.
Ensure compliance with privacy and HIPAA standards.
Assist the referral department with data entry, faxing, and tracking of referral progress.
Support other administrative tasks as assigned to improve intake workflows.
PROMPT EMR (electronic medical records system)
Consensus Fax (referral fax system)
Email and text communication for team coordination
Prior experience in medical administration, patient intake, or referral coordination (physical therapy experience preferred).
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Tech-savvy and comfortable using EMR systems and fax software.
Detail-oriented with a commitment to accuracy and patient confidentiality.
Team player who thrives in a collaborative environment.
Able to work Central Time hours (Arkansas-based schedule).
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families across the globe.
-
Patient Intake Coordinator and Scheduler
7 days ago
Manila, National Capital Region, Philippines LKN Strategies Inc Full time ₱97,920 per yearPatient Intake Coordinator and SchedulerCompany ProfileLKN Strategies is an established healthcare BPO provider with locations in the US, Philippines, and India. LKN is an employee-centric company that offers its employees competitive salaries, robust benefits packages, incentive bonuses, best-in-industry training, professional development, work-from-home...
-
Patient Care Coordinator
7 days ago
Manila, National Capital Region, Philippines Unlock HBA Full time $35,000 - $45,000 per yearThis is a remote position.Virtual Rockstar is hiring a Patient Care Coordinator on behalf of a pediatric therapy clinic that provides occupational, speech, and developmental therapy services. The Patient Care Coordinator is the front line of support for patients and families, ensuring a smooth intake process, consistent scheduling, and excellent...
-
Intake Coordinator
7 days ago
Manila, National Capital Region, Philippines MCVO Full time ₱360,000 - ₱480,000 per yearPosition: Intake CoordinatorJob Description:PurposeThe Intake Coordinator serves as the first point of contact for individuals seeking HCBS services. This role is responsible formanaging the intake process, conducting assessments, verifying documentation, and coordinating with case managers andhealthcare professionals. The Intake Coordinator ensures...
-
Intake Specialist
4 weeks ago
Manila, National Capital Region, Philippines Pearl Full timeRole: Intake SpecialistWork Arrangement: Fully remote, following Pacific Time working hoursJob Type: Independent Contractor, Full-timeWork Schedule: 40 hours per week, including weekends (Saturday & Sunday required). Typical rest days will be Monday–Tuesday or Tuesday–Wednesday (subject to adjustment).Location: RemoteAbout Pearl TalentPearl works with...
-
Patient and Clinic Support Coordinator
7 days ago
Manila, National Capital Region, Philippines The Chat Agency Full time ₱144,000 - ₱600,000 per yearA leading Australian telehealth clinic delivering holistic, personalised care through innovation, clinical excellence, and compassion is expanding its offshore team. With a rapidly growing patient base and a team of expert practitioners, the clinic provides care in areas such as general medicine, wellness therapies, peptide therapy, and medicinal...
-
Patient Engagement Specialist
4 weeks ago
Manila, National Capital Region, Philippines Pearl Full timeRole: Patient Engagement SpecialistWork Arrangement: Fully remote, overlapping EST working hoursJob Type: Independent Contractor, Full-timeWork Schedule:Mon to Fri, 9:00 AM – 6:00 PM EST (flexibility to align with patient activity)Locations: RemoteAbout Pearl Talent:Pearl works with the top 1% of candidates from around the world and connects them with the...
-
Client Intake
5 days ago
Manila, National Capital Region, Philippines Emapta Full time ₱1,200,000 - ₱2,400,000 per yearWhere Caregivers Get the Care They Deserve Our client is transforming the future of caregiving by putting family caregivers at the center of care. Through hourly compensation, personalized coaching, peer communities, and AI-powered tools, they empower caregivers to support loved ones with dignity-without sacrificing their own well-being. Backed by leaders...
-
Client Intake
5 days ago
Manila, National Capital Region, Philippines Emapta Global Full time $104,000 - $130,878 per yearWhere Caregivers Get the Care They DeserveOur client istransforming the future of caregiving by putting family caregivers at the center of care. Through hourly compensation, personalized coaching, peer communities, and AI-powered tools, they empower caregivers to support loved ones with dignity-without sacrificing their own well-being. Backed by leaders in...
-
Patient and Provider Coordinator
5 days ago
Manila, National Capital Region, Philippines Staffright Full time ₱480,000 - ₱960,000 per yearJob Title: Patient and Provider CoordinatorPermanent Remote | Full-timeJoin a team that values you. At StaffRight, we connect talented professionals with global opportunities—and we're growing fast With competitive pay, health insurance, paid time off (including national holidays), and a supportive HR team always in your corner, you'll love building your...
-
FB-HC002 | Patient Engagement Specialist
7 days ago
Manila, National Capital Region, Philippines PEARL Full time ₱900,000 - ₱1,200,000 per yearRole: Patient Engagement SpecialistWork Arrangement: Fully remote, overlapping EST working hoursJob Type: Independent Contractor, Full-timeWork Schedule:Mon to Fri, 9:00 AM – 6:00 PM EST (flexibility to align with patient activity)Locations: Remote:About Pearl Talent::Pearl works with the top 1% of candidates from around the world and connects them with...