Admin Supervisor

JOB SUMMARY

The Admin Supervisor is responsible for ensuring that the organization's administrative operations run smoothly and efficiently. This role involves leading a team, managing safety and security across all branches and offices, overseeing facility maintenance, and handling procurement of necessary supplies and services. The Admin Supervisor ensures that everything is in place so the organization can provide excellent service to its customers.

In this position, the Admin Supervisor plays a key role in keeping the organization ready to serve. They manage day-to-day operations, make sure facilities are safe and well-maintained, and ensure that all needed resources are available. Strong leadership and problem-solving skills are essential for this role, as the Admin Supervisor works to keep everything running smoothly and efficiently.

DUTIES AND RESPONSIBILITIES

• Leads and manages a team of administrative professionals, setting performance expectations, providing regular training, and fostering a culture of improvement. Monitors team performance through evaluations and feedback, while ensuring effective communication and collaboration across departments.
• Develops and enforces safety and security protocols across all branches to protect staff, customers, and assets. Manages incident response, access controls, and emergency plans, while ensuring all team members are trained in safety and emergency procedures.
• Oversees facility maintenance and repairs, ensuring all branches are safe, functional, and well-maintained. Manages preventive maintenance schedules, coordinates with contractors, and handles budget planning to maintain high facility standards efficiently.
• Handles procurement of goods and services, manages vendor relationships, and ensures timely and cost-effective purchasing. Oversees inventory control, maintains procurement compliance, and ensures accurate documentation of transactions and supplier performance.
• Ensures facilities, equipment, and supplies are always ready to support business operations. Coordinates with departments to align support services with company goals, proactively addresses operational issues, and drives continuous process improvement.
• Actively participates in company events, meetings, and team-building activities to foster team cohesion and alignment with corporate objectives.
• Strictly complies with the company's code of behavior, SOPs, and memos, while consistently embodying and promoting the organization's core values.
• Performs additional tasks as assigned by superiors, contributing to the overall operational efficiency and security of the organization.

QUALIFICATIONS

• Bachelor's degree in Business Administration, Facilities Management, Operations Management, or a related field.
• With supervisory or managerial role experience.
• Experience in administration, facilities management, or procurement preferred.
• Experience with safety protocols and security measures.
• In-depth knowledge of safety and security regulations, building maintenance practices, and procurement processes.
• Excellent organizational, problem-solving, and decision-making abilities.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with colleagues at all levels.
• Proficient in Microsoft Office Suite and relevant facility management or procurement software.
• Takes responsibility for completing tasks accurately and on time.
• Anticipates and addresses issues before they become problems.
• Reliable and consistent in meeting commitments.
• Build positive relationships and works well with others.
• Pays attention to details and avoids overlooking tasks.
• Finds solutions to problems quickly and effectively.
• Acts with honesty and maintains high ethical standards.
• Keeps a positive and enthusiastic attitude at work.
• Manages time and priorities efficiently.