Admin Officer

2 weeks ago

Makati City, National Capital Region, Philippines GOMECO GROUP OF COMPANIES Full time ₱600,000 - ₱800,000 per year

The Administrative Officer is responsible for managing and supporting the day-to-day administrative operations of the company. This includes office management, documentation, procurement, logistics, records keeping, and coordination with internal departments and external vendors. The role ensures that all administrative functions run smoothly and efficiently to support overall business operations.

Specific Duties And Responsibilities

  • Maintain and organize office records, supplies, files, and documents.
  • Ensure the office environment is clean, safe, and operational.
  • Handle incoming and outgoing correspondence, phone calls, and emails.
  • Manage the procurement of office supplies, equipment, and services.
  • Monitor and maintain inventory of supplies and coordinate with vendors for replenishment.
  • Handle canvassing, price comparison, and purchase requisition preparation.
  • Coordinate deliveries, schedules, and errands for office and field operations.
  • Support in organizing meetings, travel arrangements, and company events.
  • Assist with fleet management, maintenance, and documentation (if applicable).
  • Prepare and file reports, memos, letters, and other office documents.
  • Ensure proper filing and safekeeping of contracts, permits, and company records.
  • Assist in monitoring compliance with government and internal documentation requirements.
  • Support the HR team with timekeeping, employee records, and onboarding documentation.
  • Assist in processing clearances, IDs, uniforms, and other employee needs.
  • Help implement company policies, procedures, and internal communication.

Qualifications

  • Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
  • At least 13 years of experience in administrative work.
  • Strong organizational and multitasking skills.
  • Proficient in MS Office applications (Word, Excel, PowerPoint).
  • Good communication skills in both English and Filipino.
  • Detail-oriented, proactive, and able to work independently or with minimal supervision.

Knowledge And Skills

  • Familiarity with Philippine business permits, compliance documents, and basic HR processes.
  • Knowledge of basic procurement or inventory systems.
  • Experience in coordinating with vendors, government agencies, or building administrators is a plus.

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