Administrative Assistant

9 hours ago

Ayala Alabang, National Capital Region, Philippines Pangan Law Office Full time $40,000 - $60,000 per year

Administrative Assistant for Real Estate Services (Full Time, On-site)

Location
: Parkway Corporate Center, Alabang, Muntinlupa City.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Alabang, Muntinlupa City. The Administrative Assistant will be responsible for daily clerical tasks such as managing emails, filing documents, scheduling appointments, and maintaining office supplies. Additionally, the role involves answering phone calls, providing executive administrative support, and ensuring effective communication within the office.

Qualifications

  • Proven administrative and clerical skills
  • Executive administrative experience
  • Excellent phone etiquette and communication skills
  • Strong organizational abilities with effective multitasking
  • Proficiency in MS Office Suite/Google Workspace
  • Self-motivated with efficient time management
  • At least 1 year of administrative experience (real estate/government processing is a plus)
  • Clear verbal and written communication skills
  • Deadline-oriented with the ability to work independently
  • Quick learner for new software systems and simple CRMs
  • Fluent in English and Filipino; willing to perform fieldwork
  • Bachelor's degree in Business Administration or related field preferred

Responsibilities

  • Answer phone calls/emails and manage appointment scheduling.
  • Maintain organized files, update trackers, and manage basic CRM systems.
  • Support property operations: manage move-in/out checklists, secure permits, schedule inspections, coordinate with vendors, and track work orders.
  • Process real-property documents: compile requirements, file BIR CAR/eCAR and taxes, coordinate with ROD and City Assessor/Treasurer offices, secure HOA/condo clearances, and monitor release dates.
  • Assist with realty activities: prepare property listings, post on online portals, coordinate property viewings, and track offers, reservations, and commissions.
  • Manage general office tasks: take meeting minutes, maintain supplies inventory, and handle petty cash.
  • Coordinate and maintain executive calendars.
  • Schedule, confirm, and prepare for meetings.
  • Organize files according to established office protocols.
  • Provide additional administrative support as needed.

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