Virtual Assistant – Digital Organization

9 hours ago

Work from Home, Philippines Smart Outsourcing Solution Full time ₱240,000 - ₱480,000 per year

We're looking for a Virtual Assistant with exceptional organisational and digital management skills to support a creative professional in bringing structure and calm to a fast-paced, unstructured digital environment.

You'll help organise and streamline digital systems, files, and workflows across Notion, Apple Photos, Google Drive, and iCloud — ensuring everything is tidy, searchable, and secure.

This role suits someone who enjoys solving organisational puzzles, takes initiative, and thrives in independent, detail-oriented work.

Key Responsibilities

Digital Organisation & File Management

  • Audit, declutter, and restructure digital files and folders across Google Drive, iCloud, and local backups.
  • Identify and remove duplicate files while preserving important versions and data integrity.
  • Develop logical and consistent folder hierarchies for easy access and long-term usability.
  • Strategically consolidate storage across multiple devices and cloud services.

Notion Workspace Management

  • Reorganise and optimise an existing Notion workspace.
  • Create systems for property management, including tasks, maintenance schedules, and document storage.
  • Recommend workflow improvements and templates to enhance organisation and efficiency.

Photo Library Organisation

  • Review and restructure Apple Photos (approx. 182,000 photos).
  • Identify and safely remove duplicates while maintaining existing albums.
  • Create new, logical albums and tagging systems for easier navigation.

Privacy & Data Security

  • Handle sensitive personal files with discretion and respect for privacy.
  • Support safe file migration and backup processes.
  • Collaborate with the client to manage which files remain in shared vs. private systems.

Qualifications

  • Proven experience as a Virtual Assistant, Digital Organiser, Admin Support, or File Management Specialist.

Strong proficiency in:

  • Notion (workspace setup, database design, system building)
  • Apple Photos (duplicate management, album organisation)
  • Google Drive and iCloud (folder structuring, sharing permissions, sync management)
  • Excellent English communication skills — written and verbal.
  • High attention to detail, methodical work habits, and self-motivation.
  • Ability to work independently and manage time effectively in a flexible environment.
  • Understanding of data privacy and best practices for handling sensitive information.
  • (Optional) Experience with QuickBooks or similar tools is a plus.

Other Requirements

  • Stable internet connection and up-to-date computer hardware.
  • Willingness to undergo background and police checks prior to employment.

Job Types: Full-time, Permanent

Pay: Php35, Php40,000.00 per month

Benefits:

  • Work from home

Experience:

  • NOTION: 1 year (Required)
  • VA: 2 years (Required)
  • QuickBooks: 1 year (Required)

Language:

  • English (Required)

Work Location: Remote

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