Procurement Assistant
2 weeks ago
Primary Functions
- Application of SPS Import Clearance to Bureau of Animal Industry (BA)
- Checks of correctness and completeness of shipping documents received from the buyers
- Reviews and approves Request for Foreign Remittance (RFR) prepared by the customs broker.
- Prepares RGI and transmit it to the bank (Citibank/BOC) for the registration of Open Account transaction
- Checks and recommends approval for the computation of duties & taxes sent by the broker.
- Prepare necessary documents for funding to Treasury and ensure payment is transmitted to Bureau of Customs online
- Coordinates with the buyer on PO related problems (e.g., no pricing condition, tolerance)
- Monitors arrivals of shipments, coordinates with buyers/planner allocation and delivery of shipments
- Recommend alternative solutions to immediate superior
- Implements internal control system
- Submits weekly status report on shipments i.e., ETAs, containers at port, port charges, etc.
- Prepares monthly, quarterly and annual report for storage, demurrage and electrical charges, total purchases/total containers
- Prepares necessary reports, data and analysis needed by the buyers/planner and management
- Checks and records brokers billings for additional charges (storage, demurrage and electrical charges)
- Monitors claim to suppliers for additional charges incurred due to late documents/late presentations to bank, etc
- Monitors claim to Petrogen and all Bailees for Thawed Shipments at port
- Evaluates/monitor Brokers' performance
- Works closely with customs brokers in monitoring the actual release and delivery of imported materials and resolving any issues that may arise
- Coordinates with Prosync and the bank regarding the timely transmittal of payment to Customs
- Coordinates with Treasury department on the timely payment to suppliers
- Communicates to the planner status of shipments and requests allocation of delivery of imported goods to respective plants/warehouses
- Coordinates closely with shipping lines and other government agencies (e.g. BOC, BAI)
- Monitors and evaluates Customs Brokers' performance to come up with a reliable broker based on current assignment
- Builds up knowledge based on business environment affecting items handled (i.e. Government regulatory, political, environmental, commodity market, etc.)
- Attending other tasks as maybe deemed necessary by Management
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