Procurement Assistant

5 days ago

Pasig, National Capital Region, Philippines San Miguel Corporation Full time ₱400,000 - ₱600,000 per year


Primary Functions

  • Application of SPS Import Clearance to Bureau of Animal Industry (BA)
  • Checks of correctness and completeness of shipping documents received from the buyers
  • Reviews and approves Request for Foreign Remittance (RFR) prepared by the customs broker.
  • Prepares RGI and transmit it to the bank (Citibank/BOC) for the registration of Open Account transaction
  • Checks and recommends approval for the computation of duties & taxes sent by the broker.
  • Prepare necessary documents for funding to Treasury and ensure payment is transmitted to Bureau of Customs online
  • Coordinates with the buyer on PO related problems (e.g., no pricing condition, tolerance)
  • Monitors arrivals of shipments, coordinates with buyers/planner allocation and delivery of shipments
  • Recommend alternative solutions to immediate superior
  • Implements internal control system
  • Submits weekly status report on shipments i.e., ETAs, containers at port, port charges, etc.
  • Prepares monthly, quarterly and annual report for storage, demurrage and electrical charges, total purchases/total containers
  • Prepares necessary reports, data and analysis needed by the buyers/planner and management
  • Checks and records brokers billings for additional charges (storage, demurrage and electrical charges)
  • Monitors claim to suppliers for additional charges incurred due to late documents/late presentations to bank, etc
  • Monitors claim to Petrogen and all Bailees for Thawed Shipments at port
  • Evaluates/monitor Brokers' performance
  • Works closely with customs brokers in monitoring the actual release and delivery of imported materials and resolving any issues that may arise
  • Coordinates with Prosync and the bank regarding the timely transmittal of payment to Customs
  • Coordinates with Treasury department on the timely payment to suppliers
  • Communicates to the planner status of shipments and requests allocation of delivery of imported goods to respective plants/warehouses
  • Coordinates closely with shipping lines and other government agencies (e.g. BOC, BAI)
  • Monitors and evaluates Customs Brokers' performance to come up with a reliable broker based on current assignment
  • Builds up knowledge based on business environment affecting items handled (i.e. Government regulatory, political, environmental, commodity market, etc.)
  • Attending other tasks as maybe deemed necessary by Management

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