HR Officer

Job Scope:

1. Recruitment and Talent Acquisition

2. Employee Onboarding and Integration

3. Compensation and Benefits

4. Performance Management

5. Training and Development

6. Employee Relations

7. Employee Culture and Engagement

8. Legal Compliance

Duties and Responsibilities:

1. Recruitment and Talent Acquisition

   • Spearheads timely provision of both current and future manpower requirements according to the approved organizational chart and submitted Manpower Requisition Form (MRF) of the department/business unit.

   • Ensures hiring of qualified candidates for the company by conducting initial interviews and background checks.

   • Prepares and submits Recruitment Weekly Report to the Assistant HR Manager.

   • Maintains and updates applicant database to ensure manpower pooling is adequate to the current and future manpower requirements of the company.

   • Conducts salary negotiation with the successful candidate.

   • Checks completeness and correctness of the submitted pre-employment requirements of the successful candidates prior to onboarding.

   • Checks the accuracy of the prepared Job Offer and probationary employment contract prior to the approval of the Assistant HR Manager.

   • Ensures that all new employees have TIN registration upon hiring.

   • Ensures that email credentials, office equipment, company ID, Company Handbook, and other onboarding perks have been released or issued to the new employees.

1. Employee Onboarding and Integration

   • Conduct new employee orientation.

   • Ensures completeness of the onboarding documents before conducting orientation for new hires.

   • Introduces new employees within the organization and endorses them to the immediate head to be onboard.

1. Compensation and Benefits

   • Ensures accuracy of the employee details such as personal details, salary, allowance, designation, and other pertinent employee details in the Enterprise Resource Planning (ERP) system.

   • Ensures timely reporting of the new employees with Philhealth and Social Security Systems.

   • Checks proper utilization of leaves and timely updating in both the Leave Monitoring Report and ERP System.

   • Checks timely and accurate submission of DOLE-related reports such as, but not limited to, Termination Report, Annual Wage Report, and 13th Month Pay Report.

   • Verifies accuracy and timely payment of monthly government premium and salary loan with SSS, PhilHealth, and HDMF.

   • Ensures timely loan set-up for salary deduction of all employees with account payables.

   • Schedules notification (through lay-off paper) and discussion of fixed-term employees with the Assistant HR Manager or HR Manager, regarding their end of contract.

   • Ensures that regularization employment contracts and contract extensions are served on time with the concerned employee.

   • Ensures precise and timely submission of timekeeping documents and other payroll-related document with Accounting & Finance Department, for both direct-hired and outsourced employees.

   • Conducts exit interview and ensure completion of employee clearance prior to the release of the final pay.

   • Review computed sick leave cash conversion prior to submission with the Assistant HR Manager.

   • Monitors timely conduct of the Annual Physical Exam (APE) of all employees.

   • Computes performance-based bonuses and salary increases based on the annual performance review.

   • Liaises in the different government-attached offices such as, but not limited to, SSS, PhilHealth, HDMF, and DOLE.

1. Performance Management

   • Monitors timely and/or plotted performance evaluation of all employees.

   • Checks the accuracy and correctness of the tabulated performance evaluation results.

   • Checks memorandum of promotion, lateral transfer, and merit increase prior to the approval of the Assistant HR Manager.

1. Training and Development

   • Ensures compliance in all government-required trainings.

   • Schedules, assists, and liaises for employees who need training, whether in-house, public or private entities trainings, related to their jobs.

   • Facilitates training and monitors training effectiveness.

1. Employee Relations

   • Issues disciplinary memos on policies relating to time and attendance and/or any matters that affect employees and their performance in the company and conducts counseling to improve the employees' attendance and punctuality.

   • Issues Notice to Explain (NTE) and Notice of Decision (NOD).

   • Attends and participates in Administrative Hearing as one of the panels, and provides feedback on the matter.

2. Employee Culture and Engagement

   • Assists in the preparation of all company-initiated events such as, but not limited to, travel incentives, team-building, and year-end party.