HR Officer

3 weeks ago

Pasig, National Capital Region, Philippines Colas Rail Asia Full time
Overview

Mission: Provides administrative support to the HR department and assists with various HR functions of an organization. Expected to be a conceptual thinker with superb organizational and time management skills, ensuring that the department's day-to-day operations are running smoothly. Display remarkable conflict management and decision-making skills with a solid understanding of employee relationships and staffing management.

ResponsibilitiesRecruitment
  • Source applicants through JobStreet, LinkedIn, and other relevant recruitment channels to attract qualified candidates.
  • Schedule and coordinate applicant interviews, including initial screening and technical interviews with line managers.
  • Conduct initial interviews to assess candidate suitability and ensure alignment with job requirements.
  • Accurately encode applicant data into the recruitment database and HR management system.
  • Prepare and manage documentation for pre-employment processing, ensuring completeness and compliance.
Onboarding
  • Guide incoming employees through pre-employment requirements and ensure timely completion.
  • Coordinate with IT for the creation of email accounts and system access for new hires.
  • Arrange and facilitate company orientation sessions for smooth employee integration.
  • Communicate deployment schedules and onboarding guidelines clearly via email to new employees.
Employee Discipline & Relations
  • Monitor employee compliance with Colas Rail's Code of Conduct and company policies.
  • Draft and issue memos, notices, and other disciplinary documentation as required.
  • Facilitate administrative procedures related to employee discipline and performance management.
  • Initiate and coordinate administrative hearings to address employee issues or violations.
  • Manage visa processing for employees in coordination with relevant authorities.
  • Serve as the primary contact and maintain communication with third-party affiliates and service providers.
Project Reporting
  • Prepare and submit regular reports including Manhour Reports, Recruitment Reports, and Project HR Reports to relevant stakeholders.
  • Attend bi-monthly operation reporting.
Profile
  • More than 5 years of HR experience are required.
  • Exposure to hiring equity rules and labor law.
  • Effective people management and HR administration abilities.
  • A comprehension of payroll procedures.
  • Full knowledge of HR procedures and best practices.
  • Outstanding verbal and written communication abilities.
  • Able to handle pressure and meet deadlines.
  • Highly proficient with computers, including MS Office, email, and other business and communication tools.
  • Excellent planning and time-management abilities.
  • Strong ability to make decisions and solve problems.
  • Meticulousness in the details.
  • The capacity to precisely follow directions.

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