Executive Secretary for the Area Presidency

Job Description
The Executive Secretary to the Area President provides high-level administrative and executive support in a fast-paced, confidential, and mission-driven environment. This role requires exceptional judgment, professionalism, and a comprehensive understanding of organizational policies, priorities, and operations. Responsibilities include advanced administrative support, project coordination, executive communication, and strategic assistance to the Area Presidency. The Executive Secretary ensures seamless day-to-day operations and serves as a trusted partner to leadership in fulfilling their responsibilities.

Responsibilities
Employees at this level work independently under general supervision and exercise significant autonomy. Work assignments range from moderately complex to highly complex, requiring exceptional communication skills, discretion, sound judgment, and advanced problem-solving abilities. The role involves making non-routine decisions and proactively addressing diverse issues with initiative, originality, and professionalism.

Key Responsibilities

• Drafts, edits, and prepares high-quality correspondence, memoranda, reports, agendas, and other documents for executive review and distribution.
• Compiles, analyzes, and interprets complex data from multiple sources; prepares summaries, reports, charts, and graphs; may conduct research to support executive decision-making.
• Coordinates and monitors programs, projects, and processes related to the assignment or the leader being supported, ensuring timely follow-up and successful completion of deliverables.
• Serves as a primary administrative liaison between senior leadership and key internal and external stakeholders, ensuring effective communication and collaboration.
• Screens and manages telephone calls, written inquiries, visitors, and requests; independently resolves routine to complex issues with discretion and sound judgment.
• Manages executive calendars, schedules and coordinates meetings, arranges travel, and ensures all logistical details are handled efficiently.
• Prepares, organizes, and distributes meeting minutes and follow-up action items.
• Assists in the planning and execution of large group meetings, conferences, and other significant events.
• Maintains strict confidentiality in handling sensitive information, documents, and communications.
• May process internal and external purchasing, deposits, reimbursements, and other financial transactions as needed.
• May assist in budget planning, monitoring, and reporting, including tracking expenses and keeping leadership informed of budget status.
• May provide guidance, training, or leadership to lower-level administrative staff.

Qualifications
Required Qualifications

• Bachelor's degree with at least 3 years of related professional experience
• Exceptional verbal and written communication skills.
• Strong research, analytical, and data interpretation abilities, including the ability to summarize complex information clearly.
• Advanced proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal skills with the ability to build effective working relationships at all organizational levels.
• Proven ability to handle sensitive, confidential, and highly personal information with discretion.
• Strong independent judgment, problem-solving, and decision-making skills.
• Broad understanding of the organization's structure, key functions, and leadership roles.
• Working knowledge of Church doctrine, policies, and procedures.
• Ability to meet the physical requirements of the role, which may include prolonged sitting, moving around the office to deliver materials, and using computers and related equipment.