Administrative Support

5 days ago

Manila, National Capital Region, Philippines WalkerBai Full time ₱300,000 - ₱600,000 per year

POSITION OVERVIEW

The Administrative Support role involves setting up new project numbers and folders, compiling files into SharePoint, and assisting with fee proposals as required.

Responsibilities include formatting documents in Microsoft Word and Excel, support in setting up new projects in SharePoint, and managing email requests and to-do lists. Additionally, the role includes leading team meetings, performing various administrative tasks, following checklists, and posting jobs advertisement for recruitment purposes.

KEY RESPONSIBILITIES

  • Setting up new project numbers and folders.
  • Compiling files into cloud storage (SharePoint).
  • Compiling and formatting reports (Microsoft Word and Excel)
  • Setting up new projects in Accelo, HubSpot, Revenue Forecast Master Spreadsheet etc.
  • Assisting with fee proposals in MS Word or Qwilr.
  • Organise and attend internal meetings and prepare accurate meeting minutes (e.g. All Staff meetings, resource meetings etc.)
  • Managing email requests and to-do lists.
  • Performing other functions as necessary or assigned.
  • Handling other administrative tasks as required.
  • Following checklists to ensure task completion.
  • Assist with enforcing WalkerBai's quality management system to ensure design accuracy and compliance.
  • Operate with the highest standards of integrity.
  • Assist with implement key WalkerBai policies, practices, and procedures including Work Health and Safety (WHS) practices and policies.
  • Effectively handle uncertainty, risk and conflicting priorities in planning and managing ongoing work.

SUCCESS MEASURE

  • Timely and accurate setup of new project numbers, folders and correct filing of documents in SharePoint.
  • Organising well-formatted reports and documents in Microsoft Suite.
  • Prompt and precisesetup of new projects in Accelo, HubSpot,Revenue Forecast MasterSpreadsheet etc.
  • Effective assistance with fee proposalsusing QWILR, ensuringtimely and completesubmission.
  • Efficient handling of email requestsand to-do lists,ensuring timely completion of tasks.
  • Timely completion of assigned general administrative tasks.
  • Adherence to our quality management system ensuring proper execution of tasks and processes.
  • Effective job posting on LinkedIn and Jobstreet, leading to successful recruitment outcomes.

SKILLS, QUALIFICATIONS & EXPERIENCE

  • Min. 2–3 years of experience in administrative and executive assistant roles.
  • Proficient/advanced with Microsoft Office Suite.
  • Proficient with Microsoft SharePoint Online.
  • Experience with Office 365 environment.
  • Proficient in creating document templates.
  • Ability to work independently with minimal supervision.
  • Detail-oriented with a focus on accuracy and precision in tasks and documentation.
  • Ability to multitask efficiently, work under pressure, and prioritise tasks to meet deadlines.
  • Strong oral and written communication skills.

  • Administrative Support

    2 weeks ago

    Manila, National Capital Region, Philippines Boston Enterprises Investment Group Full time ₱250,000 - ₱500,000 per year

    Job Title: Administrative Support with Graphic Design ExperienceLocation: RemoteJob Type: Full-TimeJob SummaryWe are seeking a versatile and detail-oriented Administrative Support professional with graphic design experience to provide organizational assistance while contributing to creative projects. The ideal candidate is highly organized, tech-savvy, and...

  • Finance and Administrative Support

    7 days ago

    Manila, National Capital Region, Philippines OutForce Inc. Full time $70,000 - $120,000 per year

    Primary RoleTo provide financial and administration support to all functions within the business, ensuring integrity of all financial records and information.Key DutiesAccounts Payable; processing of all suppliers invoices in a timely and accurate manner ensuring coding is correct and suppliers are being paid within company set timescales.Accounts...

  • Administrative Support for Non-Profit

    2 weeks ago

    Manila, National Capital Region, Philippines Boston Enterprises Investment Group Full time ₱240,000 - ₱480,000 per year

    Administrative Assistants – Multiple Projects (Non Profit)Pay: $125/week Hours: 40 hours/weekOverview: HKMOTS is expanding and looking for highly organized, dependable Administrative Assistants to support various projects. You will play a vital role in coordinating daily operations, supporting project leads, and ensuring administrative tasks are...

  • Commercial Support Administrator

    2 weeks ago

    Manila, National Capital Region, Philippines myGwork - LGBTQ+ Business Community Full time ₱900,000 - ₱1,200,000 per year

    This job is with Financial Times, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.About UsThe FT has an uncompromising mission: delivering independent, quality information, news and services to individuals and companies around the globe. It's the...

  • Executive Assistant and Administrative Support

    4 weeks ago

    Manila, National Capital Region, Philippines DigiDesk Full time

    OverviewWe are looking for a proactive and highly organized Executive Assistant & Administrative Support professional to provide comprehensive support to our leadership team in the ANZ region.The ideal candidate has experience supporting senior leaders in Australia, New Zealand, or US-based teams, with strong organizational, communication, and...

  • Administrative Support – Program Coordinator

    4 days ago

    Manila, National Capital Region, Philippines Make The Change | B Corp | Empowering Communities through Design, Education and Consultancy Services Full time ₱900,000 - ₱1,200,000 per year

    Job Summary:We seek a highly organized and proactive individual to provide part-time administrative support for a project that delivers educational and enrichment programs in schools and community organizations. The role involves managing paperwork, coordinating schedules, updating databases, communicating with stakeholders via email and WhatsApp, and...

  • Legal & Administrative Support Specialist

    4 days ago

    Manila, National Capital Region, Philippines BruntWork Full time ₱60,000 - ₱120,000 per year

    This is a remote position. Schedule: Monday to Friday, 9:00 AM – 1:00 PM EST Client Timezone: Eastern Standard Time Total Weekly Hours: 20 (with potential to grow to full-time)Join a growing fully remote law firm specializing in high-value mergers & acquisitions and complex financing deals. With attorneys located across the country, the firm offers a...

  • Executive Administration Business Support Manager

    2 weeks ago

    Manila, National Capital Region, Philippines JPMorganChase Full time $80,000 - $120,000 per year

    JOB DESCRIPTIONIn today's environment, where Executive assistance continues to play a significant role in shaping business, the Executive Administration Manager will create structured solutions to enhance support service and become a subject matter expert in the field, simultaneous to managing a team of Business Support Specialists. The candidate should...

  • Executive Assistant/Administrative Support:

    1 week ago

    Manila, National Capital Region, Philippines PEREZ, SESE, VILLA & CO. Full time ₱1,200,000 - ₱1,800,000 per year

    Executive Administrative Support:Manage the executive's calendar, coordinate appointments, meetings, and travel arrangements.Prepare, proofread, and edit documents, presentations, and reports for the executive.Handle confidential communications on behalf of the executive, ensuring timely responses and proper follow-up.Assist with various executive projects,...

  • Executive Administration Support Team Manager

    2 weeks ago

    Manila, National Capital Region, Philippines JPMorganChase Full time $80,000 - $120,000 per year

    JOB DESCRIPTIONIn today's environment, where Executive assistance continues to play a significant role in shaping business, the Executive Administration Manager will create structured solutions to enhance support service and become a subject matter expert in the field, simultaneous to managing a team of Business Support Specialists. The candidate should...