Administrative Support

5 days ago

Manila, National Capital Region, Philippines WalkerBai Full time ₱300,000 - ₱600,000 per year

POSITION OVERVIEW

The Administrative Support role involves setting up new project numbers and folders, compiling files into SharePoint, and assisting with fee proposals as required.

Responsibilities include formatting documents in Microsoft Word and Excel, support in setting up new projects in SharePoint, and managing email requests and to-do lists. Additionally, the role includes leading team meetings, performing various administrative tasks, following checklists, and posting jobs advertisement for recruitment purposes.

KEY RESPONSIBILITIES

  • Setting up new project numbers and folders.
  • Compiling files into cloud storage (SharePoint).
  • Compiling and formatting reports (Microsoft Word and Excel)
  • Setting up new projects in Accelo, HubSpot, Revenue Forecast Master Spreadsheet etc.
  • Assisting with fee proposals in MS Word or Qwilr.
  • Organise and attend internal meetings and prepare accurate meeting minutes (e.g. All Staff meetings, resource meetings etc.)
  • Managing email requests and to-do lists.
  • Performing other functions as necessary or assigned.
  • Handling other administrative tasks as required.
  • Following checklists to ensure task completion.
  • Assist with enforcing WalkerBai's quality management system to ensure design accuracy and compliance.
  • Operate with the highest standards of integrity.
  • Assist with implement key WalkerBai policies, practices, and procedures including Work Health and Safety (WHS) practices and policies.
  • Effectively handle uncertainty, risk and conflicting priorities in planning and managing ongoing work.

SUCCESS MEASURE

  • Timely and accurate setup of new project numbers, folders and correct filing of documents in SharePoint.
  • Organising well-formatted reports and documents in Microsoft Suite.
  • Prompt and precisesetup of new projects in Accelo, HubSpot,Revenue Forecast MasterSpreadsheet etc.
  • Effective assistance with fee proposalsusing QWILR, ensuringtimely and completesubmission.
  • Efficient handling of email requestsand to-do lists,ensuring timely completion of tasks.
  • Timely completion of assigned general administrative tasks.
  • Adherence to our quality management system ensuring proper execution of tasks and processes.
  • Effective job posting on LinkedIn and Jobstreet, leading to successful recruitment outcomes.

SKILLS, QUALIFICATIONS & EXPERIENCE

  • Min. 2–3 years of experience in administrative and executive assistant roles.
  • Proficient/advanced with Microsoft Office Suite.
  • Proficient with Microsoft SharePoint Online.
  • Experience with Office 365 environment.
  • Proficient in creating document templates.
  • Ability to work independently with minimal supervision.
  • Detail-oriented with a focus on accuracy and precision in tasks and documentation.
  • Ability to multitask efficiently, work under pressure, and prioritise tasks to meet deadlines.
  • Strong oral and written communication skills.

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