Finance and Administrative Support

2 days ago

Manila, National Capital Region, Philippines OutForce Inc. Full time $70,000 - $120,000 per year

Primary Role

To provide financial and administration support to all functions within the business, ensuring integrity of all financial records and information.

Key Duties

  • Accounts Payable; processing of all suppliers invoices in a timely and accurate manner ensuring coding is correct and suppliers are being paid within company set timescales.
  • Accounts Receivable; processing of sales invoices on a daily basis, with all required documentation in place such as customer PO, delivery docket etc, and to ensure sales invoices are coded correctly and issued in a timely manner. This includes uploading invoices via customer portals such as Ariba.
  • Credit control activities for the business ensuring that customers pay within agreed terms and risk of non-payment is minimised.
  • Process timesheets in the ERP system on weekly basis, going back to service managers with any queries.
  • Develop accounting procedures to continuously improve financial controls and measures.
  • Recording of company credit cards at the end of the month ensuring receipts have been uploaded for all transactions
  • Any month end balance sheet recons as required.

General Administration Duties

  • Purchasing of stationery and consumables as required.
  • Completing credit application forms.
  • Processing customer credit applications obtaining trade references and all necessary documentation.

Organisational Representation and Engagement

  • Comply with all legislative, BA Equipment Group HSEQ policies and company procedures
  • Be a key driver in BA Equipment Group HSEQ systems and demonstrate accountability for assigned HSEQ responsibilities
  • Demonstrate commitment to continually maintaining and improving the efficient operation of BA Equipment Group to benefit of the company, employees and clients
  • Any other branch support tasks as directed by the Head of Finance

Skills & Experience

Essential:

  • Minimum of two years experience in similar role.
  • Previous office experience in a clerical or general administrative role
  • High level of professionalism and personal presentation
  • Reliable and punctual
  • Preparedness to regularly undertake all routine tasks associated with the role
  • Excellent communication and time management skills
  • High attention to detail and accuracy
  • Intermediate computer literacy

Desirable:

  • Experience using NetSuite or similar ERP system

Qualifications

Essential:

  • Recognised accounting qualification.

Desirable:

  • Training in administration.

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