Administrative Support – Program Coordinator

1 week ago

Manila, National Capital Region, Philippines Make The Change | B Corp | Empowering Communities through Design, Education and Consultancy Services Full time ₱900,000 - ₱1,200,000 per year

Job Summary:

We seek a highly organized and proactive individual to provide part-time administrative support for a project that delivers educational and enrichment programs in schools and community organizations. The role involves managing paperwork, coordinating schedules, updating databases, communicating with stakeholders via email and WhatsApp, and creating simple materials using Canva. This position is ideal for someone who enjoys supporting meaningful, community-focused work and is confident in managing various administrative tasks.

Make The Change is located in Singapore, so this will be a remote job.

Key Responsibilities:

Administrative Support & Documentation

  • Prepare and manage project documents such as attendance sheets, reports, and schedules.
  • Organize and maintain accurate records and digital files.
  • Collect and process documentation from stakeholders on time.
  • Assist with data entry, reporting, and general admin tasks.

Stakeholder Communication

  • Serve as a point of contact for schools, trainers, and partner organizations.
  • Communicate regularly via WhatsApp and email to send updates, reminders, and respond to enquiries.
  • Follow up on documentation, confirmations, and scheduling with all parties.
  • Coordinate the collection of feedback from stakeholders and conduct data analysis.

Scheduling & Coordination

  • Schedule program sessions and meetings with various stakeholders.
  • Maintain up-to-date calendars and attendance records.
  • Confirm venue arrangements and ensure all logistics are in place.

Basic Design Work (Using Canva)

  • Create simple promotional materials, templates, and session resources using Canva.
  • Edit existing designs and ensure consistency with the organization's brand and style guidelines.

Requirements:

  • Previous experience in an administrative or coordination role.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Familiar with the Apple ecosystem and apps for work, such as Keynote and Numbers.
  • Familiar with Notion
  • Familiar with WhatsApp communities
  • Confident in communicating professionally via WhatsApp and email
  • Familiar with Canva for creating basic visuals
  • Ability to work independently and manage multiple tasks efficiently.

Desirable:

  • Experience in working with schools, youth programs, or community-based projects.
  • A background in education, community development, or nonprofit work.

Salary:

Salary is competitive within the region, and job scope will be offered based on the candidate's experience.

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