Executive / Personal Assistant
3 days ago
Role Overview
We are seeking a proactive
Executive/Personal Assistant (EA/PA)
to support the CEO across
multiple projects
. The role is primarily
business-focused
, with
personal support
. The EA/PA will manage Emails, calendars, communications, meetings, research, and administration across diverse areas while ensuring confidentiality and efficiency. This is a
remote-first role
, with occasional in-person or travel support if required.
Key Responsibilities
Calendar & Travel
- Provide comprehensive calendar management across different companies and projects.
- Schedule meetings, events, and appointments across global time zones.
- Arrange business and family travel accommodations when necessary.
Meetings & Documentation
- Attend and document meetings (business, project, or personal) virtually or in-person.
- Take detailed notes and prepare actionable follow-up plans.
- Create agendas, briefing materials, and presentations as needed.
Communication Management
- Organize and prioritize emails across projects; draft and send professional correspondence.
- Handle incoming communications (emails, calls, messages) on behalf of the CEO.
- Act as liaison between the CEO and stakeholders (partners, providers, internal teams, family contacts).
Administration & Research
- Prepare, review, and maintain contracts, compliance documents, and project files.
- Manage sensitive and confidential information with discretion.
- Conduct research for business opportunities, industry trends, vendors, or travel logistics.
- Provide general administrative support across multiple projects.
Personal & Family Support
- Maintain reminders for family events, bills, and appointments.
- Assist with family travel (visas, bookings, logistics) when required.
- Provide occasional support to family.
Qualifications
- Minimum 3 years of experience as an
Executive Assistant
(remote/cross-project experience preferred). - Strong skills in
calendar, email, and communication management
. - Excellent written and spoken English.
- Tech-proficient:
Gmail, Telegram, Google Drive,
MS Office
(
Airtable
a plus). - Highly organized, adaptable to multiple priorities, and detail-oriented.
- Discreet, trustworthy, and proactive problem-solver.
- Flexible to support meetings across
different time zones
and handle urgent matters.
Additional Information
- Remote-first position with occasional travel/meet-ups if required.
- Long-term role with potential to grow into
Chief of Staff
, supporting the CEO across all businesses and ventures.
-
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