Executive / Personal Assistant

2 days ago

Manila, National Capital Region, Philippines Infipay tech Full time ₱1,200,000 - ₱2,400,000 per year

Role Overview

We are seeking a proactive
Executive/Personal Assistant (EA/PA)
to support the CEO across
multiple projects
. The role is primarily
business-focused
, with
personal support
. The EA/PA will manage Emails, calendars, communications, meetings, research, and administration across diverse areas while ensuring confidentiality and efficiency. This is a
remote-first role
, with occasional in-person or travel support if required.

Key Responsibilities

Calendar & Travel

  • Provide comprehensive calendar management across different companies and projects.
  • Schedule meetings, events, and appointments across global time zones.
  • Arrange business and family travel accommodations when necessary.

Meetings & Documentation

  • Attend and document meetings (business, project, or personal) virtually or in-person.
  • Take detailed notes and prepare actionable follow-up plans.
  • Create agendas, briefing materials, and presentations as needed.

Communication Management

  • Organize and prioritize emails across projects; draft and send professional correspondence.
  • Handle incoming communications (emails, calls, messages) on behalf of the CEO.
  • Act as liaison between the CEO and stakeholders (partners, providers, internal teams, family contacts).

Administration & Research

  • Prepare, review, and maintain contracts, compliance documents, and project files.
  • Manage sensitive and confidential information with discretion.
  • Conduct research for business opportunities, industry trends, vendors, or travel logistics.
  • Provide general administrative support across multiple projects.

Personal & Family Support

  • Maintain reminders for family events, bills, and appointments.
  • Assist with family travel (visas, bookings, logistics) when required.
  • Provide occasional support to family.

Qualifications

  • Minimum 3 years of experience as an
    Executive Assistant
    (remote/cross-project experience preferred).
  • Strong skills in
    calendar, email, and communication management
    .
  • Excellent written and spoken English.
  • Tech-proficient:
    Gmail, Telegram, Google Drive,
    MS Office
    (
    Airtable
    a plus).
  • Highly organized, adaptable to multiple priorities, and detail-oriented.
  • Discreet, trustworthy, and proactive problem-solver.
  • Flexible to support meetings across
    different time zones
    and handle urgent matters.

Additional Information

  • Remote-first position with occasional travel/meet-ups if required.
  • Long-term role with potential to grow into
    Chief of Staff
    , supporting the CEO across all businesses and ventures.

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