Executive/Personal Assistant to CEOs

3 days ago

Manila, National Capital Region, Philippines Purolabs Full time ₱1,500,000 - ₱3,000,000 per year
About the job Executive/Personal Assistant to CEOs (UK Brand)

Executive Assistant to Co-CEOs | Remote | Philippines-Based

Working Hours: Monday-Friday, 9am-5pm UK GMT (minimum 4-hour overlap required)
Contract Type: Independent contractor position

ABOUT PUROLABS

Purolabs is a fast-growing DTC supplements brand with over 350,000 happy customers. We create clean, science-backed supplements that actually work.

We're a fully remote, international team that moves fast, stays curious, and genuinely cares about doing work that improves people's lives.

THE ROLE

We're looking for an exceptional Executive Assistant to support our Co-CEOs (husband and wife co-founders based in London). You'll provide seamless support across both business and personal matters, becoming an indispensable partner in helping them scale a growing company.

This is a high-trust, high-impact role for someone who is proactive, tech-savvy, and thrives on making other people's lives run smoothly.

WHAT YOU'LL BE DOING

Executive & Business Support
  • Manage calendars across multiple time zones
  • Schedule meetings, calls, and appointments
  • Handle email management and correspondence
  • Coordinate travel arrangements
  • Process expenses and maintain records
  • Liaise with team members, suppliers, and partners
  • Support recruitment processes
  • Prepare presentations and documents
  • Track projects and deadlines
  • Research and investigate topics in detail
Personal Support
  • Manage personal appointments and family calendar
  • Coordinate household and family logistics
  • Handle personal errands and bookings
  • Organise personal travel and manage travel rewards points
  • Life management tasks to free up the Co-CEOs' time
Communication & Coordination
  • Act as gatekeeper and first point of contact
  • Screen and prioritise communications
  • Coordinate across remote team
  • Maintain discretion with sensitive information
  • Anticipate needs and solve problems proactively
WHAT WE'RE LOOKING FOR

Essential Experience
  • 3+ years as Executive Assistant or Personal Assistant
  • Experience supporting C-level executives or business owners
  • Track record managing professional and personal responsibilities
  • Experience working remotely across time zones
Technical Skills
  • Expert-level with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
  • Skilled at calendar management across time zones
  • Comfortable with Slack and project management tools like Clickup
  • Tech-savvy and comfortable using AI tools (ChatGPT, Claude, etc.)
  • Quick to learn new platforms and software
Communication Skills
  • Fluent English (written and spoken)
  • Exceptional communication essential
  • Professional phone and email etiquette
  • High emotional intelligence
Personal Qualities
  • Smart, resourceful, and naturally proactive
  • Extremely organised and detail-oriented
  • Absolutely trustworthy and discreet
  • Flexible and adaptable
  • Self-motivated and independent
  • Calm under pressure
  • Service-oriented mindset
  • Extremely tech-savvy and curious to learn
  • Seeking long-term position
Bonus Points
  • Experience supporting startup founders
  • Background with UK-based clients
  • Experience in eCommerce or DTC brands
WHY JOIN PUROLABS
  • Fully remote with flexibility
  • Competitive salary with performance increases
  • Paid time off plus UK bank holidays
  • Long-term career growth
  • Direct access to founders
  • Supportive work environment
  • Opportunity to expand your role
WHAT SUCCESS LOOKS LIKE
  • Calendars run smoothly with zero conflicts
  • Complete trust with sensitive information
  • Proactive problem-solving
  • Efficient systems that make lives easier
  • You become indispensable
IMPORTANT REQUIREMENTS

This is a remote contractor position (not employment).

Open exclusively to Philippines-based candidates.

Must be available UK working hours (9am5pm GMT / 5pm1am PHT).

App applications and CVs must be submitted in English.

Ready to become an indispensable partner to our Co-CEOs?

Apply now.

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