Personal Assistant

Personal Assistant (Wedding Planning) – Remote

Location: Remote (Thailand time zone preferred)

Employment Type: Full-time

Start: As soon as possible

About Us

We are a boutique destination wedding planning company based in Thailand. We design and execute intimate, highly personalized wedding experiences for couples from Germany, Austria, Switzerland, and beyond. We manage the full journey – from first inquiry to the wedding day – including planning, logistics, legal processing, ceremony design, and guest care.

We are growing and looking for a highly reliable, structured, and people-focused Personal Assistant to support the Owner / Lead Planner in the daily operation of multiple weddings in parallel. This is not a "calendar and coffee" assistant role. This is an operational role with real responsibility.

You will help us make sure every couple feels seen, understood, and taken care of – even before they ever set foot in Thailand.

You will be the right hand of the Lead Planner and act as a point of coordination between couples, suppliers, venues, translators, drivers, photographers, and our internal planning systems.

Your job is to keep things moving, keep things documented, and keep things calm.

Typical tasks include:

• Handling day-to-day communication with wedding couples (mainly by email and WhatsApp): answering questions, following up on missing information, clarifying timelines, reassuring, managing expectations.
• Preparing and maintaining wedding planning timelines, checklists, questionnaires, and ceremony briefs for each couple.
• Collecting, organizing, and tracking client data: passport copies, legal documents, name spellings for certificates, song choices, ceremony text wishes, etc.
• Keeping all project details up-to-date in our system (Microsoft 365 / Planner / SharePoint), so that everyone internally has the latest version.
• Coordinating with suppliers and service partners (flowers, hair & make-up, transport, photographer, celebrant, etc.), confirming bookings, sending final timelines, and checking that all details are correct.
• Preparing structured wedding day schedules and sending them to the team.
• Drafting simple English texts for ceremony scripts, vows support, welcome messages, etc. based on guidelines and couple input.
• Following up with couples on payments, outstanding balances, upgrades, extras, etc. (no hard selling, just professional clarity).
• Supporting with post-wedding wrap-up: thank-you messages, photo delivery coordination, document follow-up, feedback collection.

We are looking for someone who is warm with people but extremely organized behind the scenes.

Must-haves:

• Excellent written and spoken English. German is a plus, but not required.
• Strong communication style: friendly, calm, solution-oriented, professional.
• High attention to detail. (If a bride's name is spelled wrong on the certificate, that is a disaster. You understand that immediately.)
• Proven experience in coordination / administrative support / client communication / project assistance.
• Ability to manage multiple cases at the same time without losing the overview.
• Confidence in working independently and proactively. You don't need to be chased to follow up with a couple or supplier.
• Strong discipline with documentation and version control. If it's not written down, it didn't happen.
• High reliability and availability during agreed working hours.

Nice-to-haves:

• Experience in events, hospitality, travel coordination, luxury services, or wedding planning.
• Experience with Microsoft 365 (Outlook, Planner, SharePoint) or similar workflow tools.
• Ability to summarize emotional, sometimes chaotic client messages into clear internal action points.
• Basic understanding of international couples (different cultures, expectations, stress levels).

• This is not a social media / marketing role.
• This is not a "I'll answer messages whenever I feel like it" role. We work with real wedding dates and legal deadlines.
• This is not on-site execution. You will not physically manage wedding days. This role is fully remote.

• 100% remote position – work from anywhere, as long as you can reliably operate in or near Thailand time (GMT+7).
• Direct collaboration with the Owner / Lead Planner and visibility into the full planning process of high-end destination weddings.
• Structured systems and templates to work with (you are not dropped into chaos and told to improvise everything).
• A role with trust and long-term perspective. We are not hiring a "gig assistant." We are building our core team.
• A respectful, human work culture. We talk like normal people, not corporate robots.

• You're responsive, even under pressure, but you never sound stressed with the client.
• You enjoy when everything is organized and "under control," and you get slightly uncomfortable when details are floating.
• You are comfortable telling clients gently but clearly what is possible and what is not.
• You understand that weddings are emotional, and you can handle that with empathy without taking it personally.

Please send an email at with:

• A short introduction (Who are you? Where are you based? Why this role?)
• Your CV in English
• Your expected monthly salary
• Your general availability (full-time / part-time)

Subject line: Personal Assistant Wedding Planning – [Your Name]

We're excited to meet the person who will keep our couples safe, calm, and happy — and keep us organized.