Personal Assistant

Please Read This Full Job Post Before You Apply:

Are you more than just an assistant? Are you a builder? A problem-solver who doesn't see walls, only doors?

We are not looking for someone who just follows instructions. We are looking for a foundational partner to help build a world-class international introduction service from the ground up. This is a role for someone who is intellectually curious, emotionally intelligent, and thrives on turning a visionary idea into a flawlessly executed reality.

If you are intimidated by ambiguity or need a rigid rulebook, this is not the role for you. If you are energised by the chance to wear multiple hats, think strategically, and have a direct impact on the growth of a unique business, read on.

Your Mission:

To serve as the operational right hand to the CEO, acting as the bridge between his vision and its real-world execution. You will be the central nervous system of our operations, ensuring every client—both our male clients and our female members—feels valued, understood, and supported from their first click to their final event.

What You'll Do:

Strategic & Executive Support (The Co-Pilot)

• Act as a force multiplier for the CEO. Manage his calendar, priorities, and communications to free him up for high-level strategy and business development.

• Debrief the CEO daily on critical items needing his input. You are his filter and his amplifier.

• Conduct research on everything from legal compliance (RA to luxury venue options, synthesising information for strategic decision-making.

Client & Member Liaison

• Onboard Male Clients: Guide them through the process with professionalism and discretion, handling initial inquiries and ensuring a seamless journey from interest to tour booking.

• Onboard Female Members: Be the first point of contact for our female members. Manage the application and vetting coordination process with empathy and respect, upholding our commitment to their safety and our legal integrity.

• Be the Voice of Our Company: Manage all incoming communication across email and social media, representing our brand's values of trust, luxury, and genuine connection.

Operations & Documentation (The Architect)

• Create, organise, and maintain all company documents—from client welcome packs and tour itineraries to internal process checklists.

• Help build our operational playbook from the ground up. Your ability to create order from chaos is critical.

Event Management Execution (The Producer)

• Eventually, you will be the on-the-ground point person for our tours. This involves coordinating with vendors, managing schedules, ensuring the well-being of clients and members, and handling any issues that arise with grace and efficiency.

• Assist in planning and executing the intricate logistics of our multi-day events, from social mixers to gala dinners.

• Willing and able to travel all over the Philippines at short notice

Here's What a Day in This Role Feels Like:

(These are real tasks you will tackle)

• "We have a new client from Texas who has questions about the vetting process for our ladies. Please draft a clear, reassuring email that explains our 4-Pillar Verification system."

• "I need to create a welcome package for our Silver Tour clients. Please design a PDF that includes the itinerary, what to pack, and cultural tips. Use Canva."

• "Research 5 potential 5-star hotel partners in Cebu for our Gold Tour and prepare a comparison of their ballrooms, catering, and group rates."

• "Our event is in two weeks. Please coordinate with the 15 confirmed ladies, ensuring they have their transport details and answering any last-minute questions."

• "A client is concerned about the legalities of our service. Please help me draft a response that confidently outlines our compliance with RA 10906 and IMBRA."

Who You Are (Our Dream Candidate):

Hard Qualifications:

• 3+ years of experience in an executive support, operations, or high-end customer service role. Ultra Special fresh Graduates will be considered.

• Impeccable written and spoken English. You can draft a professional email and calm a concerned client with equal skill.

• Proficiency in Google Workspace, Canva, and Asana (or similar project management tools).

• A quiet, private workspace with high-speed internet.

Soft Qualifications (This is what truly matters):

• Proactive, Not Reactive: You anticipate needs and solve problems before they are even identified.

• Unbreakable Discretion: You will handle highly sensitive personal information. Integrity is non-negotiable.

• A Builder's Mindset: You are excited by the idea of creating systems and processes, not just following them.

• Calm Under Pressure: When things get hectic during an event, you are the calm, reassuring presence that keeps everything on track.

• Empathy is Your Superpower: You can intuitively understand the needs of a lonely gentleman from abroad and a hopeful Filipina, making them both feel heard and respected.

What We Offer:

• A Career, Not a Job: This is a foundational role. As we grow, you will grow into a leadership position such as Head of Operations or Chief of Staff.

• Competitive Salary: ₱20,000 - ₱40,000 per month, based on experience and fit.

• Performance-Based Bonuses: Shared directly in the company's success.

• The Ultimate Education: Learn the intricacies of building a business directly from the founder.

• The Pride of Building Something Unique: You won't be a cog in a machine. You will be the architect of an experience that changes people's lives.

Application Question:

In your cover letter, please answer this: "What about this mission resonates with you personally, and what is one operational system or process you built or improved in a previous role that you are most proud of?"

Job Types: Full-time, Fresh graduate

Pay: Php20, Php40,000.00 per month

Benefits:

• Company events
• Flexible schedule
• Flextime
• Opportunities for promotion
• Paid training
• Pay raise
• Work from home

Work Location: Remote