Executive Admin Assistant
6 days ago
- Act as the primary point of contact between executives and internal departments, external clients, and business partners to ensure seamless communication and coordination.
- Manage all forms of communication including receiving and screening phone calls, taking accurate messages, and routing correspondence appropriately.
- Respond to administrative requests and queries in a timely and professional manner.
- Manage and maintain executive calendars, schedule meetings and appointments, and issue timely reminders.
- Organize complex travel arrangements, including transportation, accommodation, and detailed itineraries for both domestic and international trips.
- Prepare, transcribe, and distribute meeting minutes, internal memos, reports, and other documents with precision and confidentiality.
- Develop and maintain an organized system for documentation, records management, and filing to ensure secure and efficient information retrieval.
- Plan, coordinate, and support the execution of internal and external meetings, events, and activities.
- Ensure the cleanliness, orderliness, and readiness of executive offices, meeting rooms, and other assigned spaces by coordinating with housekeeping and facilities teams for regular maintenance, replenishment of supplies, and timely resolution of issues.
- Monitor the condition and functionality of equipment, furniture, and fixtures in executive and meeting rooms, and coordinate repairs or replacements as necessary.
- Uphold the highest level of confidentiality, professionalism, and discretion in handling sensitive executive-level matters and information.
Qualifications and Requirements:
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in a comparable administrative/secretarial role.
- Strong understanding of office management procedures and executive-level support functions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office applications.
- Excellent verbal and written communication skills in English.
- High degree of professionalism, integrity, and discretion in dealing with confidential information.
- Graduate of any 4 year course or any business related courses.
Job Types: Full-time, Permanent
Benefits:
- Additional leave
- Company Christmas gift
- Company events
- Health insurance
- Opportunities for promotion
- Promotion to permanent employee
Language:
- English (Preferred)
Work Location: In person
-
Executive Assistant
3 days ago
Lipa, Philippines Wing Assistant Full timePlease whitelist the domains "lever.co " and "hire.lever.co " with your email provider to make sure you get our emails. Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and...
-
HR & Admin Executive
3 days ago
Lipa, Philippines J-K Network Services Full timeClient Profile: A manufacturing industry and Peza-Registered company in the Philippines for more than11 years and engage in the manufacture and production of metals and steels that are use in engineering infrastructures and construction. Position: HR & Admin Executive Industry: Manufacturing Company Location: Lipa City, Batangas Salary:...
-
Executive Assistant/Personal Assistant
6 days ago
Lipa A, Philippines BigVision International Trade and Industries Corp. Full time ₱192,000 - ₱201,600 per yearManage and maintain executive calendars, including scheduling meetings, appointments, and travel.Screen and direct incoming communications (emails, calls, messages) with professionalism and confidentiality.Prepare reports, memos, presentations, and other documents as required.Attend meetings, take minutes, and follow up on action items.Coordinate with...
-
Executive Admin Assistant
6 days ago
Lipa City, Calabarzon, Philippines GYLLMARC INGREDIENTS INC. (branch) Full time· Act as the primary point of contact between executives and internal departments, external clients, and business partners to ensure seamless communication and coordination.· Manage all forms of communication including receiving and screening phone calls, taking accurate messages, and routing correspondence appropriately.· Respond to administrative...
-
Sales & Admin Assistant
1 week ago
Bacoor A, Philippines Macrologic Diversified Technology Inc. Full time ₱250,000 - ₱500,000 per yearSALES & ADMIN ASSISTANTThe role involves supporting sales operations, handling administrative tasks, and managing customer service inquiries. The assistant will coordinate communication with clients, assist in processing sales orders, prepare documentation, and provide operational support to ensure smooth business transactions. The role also requires...
-
Admin and Accounting Staff
6 days ago
Lipa A, Philippines GIGAT MANUFACTURING AND TRADING INC. Full timeJob description:Job Summary:We are looking for a detail-oriented and reliable Accounting & Admin Assistant to handle daily accounting operations, maintain accurate financial records, and provide administrative support to ensure smooth office operations. This role requires accuracy, organizational skills, and the ability to work well under pressure.Duties &...
-
Property Admin Assistant
4 days ago
Lipa City, Calabarzon, Philippines Convergence Realty and Development Corp. Full time ₱250,000 - ₱500,000 per yearJoin Our Team as a Property Admin AssistantAre you a highly organized individual with a strong sense of responsibility? Do you thrive in a dynamic environment where you can provide essential support and ensure smooth operations? We're looking for a Property Admin Assistant to be a vital part of our team, offering crucial administrative support and...
-
Graphic Designer/Admin Assistant
7 days ago
Lipa, Philippines CallTek Full timeWe are seeking a talented and versatile Graphic Designer/Admin Assistant to join our team. This remote position requires a dynamic individual who can handle a variety of tasks with efficiency and creativity. Day-to-Day Tasks and Responsibilities Sending emails and making calls Providing customer service and texting Managing calendars and follow-ups...
-
Human Resource and Admin Assistant
6 days ago
Lipa City, Calabarzon, Philippines Steelwell Industrial Hardware (Phils.) Corporation Full time ₱250,000 - ₱500,000 per yearThe Human Resource and Admin Assistant will be responsible for the following tasks:Performing administrative duties, such as maintaining employee databases and sorting emails and files for the HR departmentMaintaining proper records of employee attendance and leave to assist with payroll dutiesAssisting the HR Manager in policy formulation, hiring and salary...
-
executive driver
6 days ago
Lipa A, Philippines BigVision International Trade & Industries Corp Full time ₱216,000 - ₱432,000 per yearJob description:· The Executive/Personal Driver is responsible for providing safe, reliable, and professional transportation services for the assigned executive, their family members, and corporate personnel. The role involves vehicle maintenance, route planning, and ensuring strict confidentiality while assisting with personal and corporate-related...