Executive Assistant

JOB SUMMARY:

The Executive / Personal Assistant to the CEO provides comprehensive day-to-day administrative and personal support to ensure the CEO's professional and personal affairs run efficiently. This role demands exceptional organizational skills, confidentiality, flexibility, and the ability to manage complex responsibilities that span corporate, personal, and family-related matters.

KEY RESPONSIBILITIES:

A. EXECUTIVE ASSISTANT DUTIES

Support related to the CEO's corporate and professional responsibilities

• Administrative Support
• Manage the CEO's calendar, including scheduling and confirming meetings, events, and appointments.
• Screen and prioritize emails, calls, and correspondence; respond or delegate when appropriate.
• Prepare, format, and proofread high-quality documents, presentations, reports, and internal communications.
• Maintain a secure and organized filing system (physical and digital) for business records.
• Prepare all necessary documents, processes, and requirements for the CEO's travel.
• Meeting Coordination
• Organize and coordinate meetings, both internal and external.
• Prepare agendas, take detailed minutes, and ensure all action points are tracked and completed.
• When required, represent the CEO in meetings, equipped with full context, instructions, and understanding of the agenda and priorities.
• Travel & Logistics
• Arrange and manage business travel, accommodations, and transportation (domestic and international).
• Prepare comprehensive itineraries and ensure seamless coordination of logistics.
• Communication Management
• Serve as a liaison between the CEO and internal teams, external partners, and stakeholders.
• Handle all communications with utmost professionalism and confidentiality.
• Project & Task Monitoring
• Assist in tracking the status of ongoing projects and key initiatives.
• Conduct research and gather necessary data for business decisions.
• Operational Support
• Prepare and reconcile business-related expense reports.
• Support cross-functional teams and departments as requested by the CEO.
• Support the executive in managing ongoing projects by tracking deadlines and deliverables.
• Conduct research and gather data for decision-making purposes.

7. Other Executive Tasks

• Maintain a professional appearance, demonstrate professionalism in all interactions, and uphold punctuality.
• Perform other duties as assigned by the CEO in support of executive functions and organizational priorities.

B. PERSONAL ASSISTANT DUTIES

Support related to the CEO's corporate and professional responsibilities

• Personal Errands & Daily Tasks
• Manage personal appointments, errands, purchases, bookings, and schedules.
• Coordinate and support personal events, holidays, and leisure activities.
• Family Assistance
• Assist with scheduling, travel planning, events, and logistics for the CEO's family members.
• Maintain respectful and confidential handling of all family-related matters.
• Household & Lifestyle Support
• Help oversee household needs, including coordination with service providers, suppliers, and household staff when applicable.
• Direct reporting to immediate superior anything that regards to Household Concerns.
• Handle personal financial tasks such as banking errands and payment arrangements, as authorized.
• Discretion & Flexibility
• Maintain the highest level of confidentiality and loyalty in all personal and professional responsibilities.
• Be available on a flexible schedule, including after-hours and weekends, depending on the CEO's personal or family needs.
• Other Personal Tasks
• Support Banking errands, if needed.
• Support other departments, if needed.
• Handle Lipa HQ construction requirements and work as assigned.
• Perform any other tasks assigned by the CEO to support their personal responsibilities.

Job Type: Full-time

Pay: Php16, Php18,000.00 per month

Benefits:

• Company Christmas gift
• Company events
• Flexible schedule
• Flextime
• Health insurance
• Life insurance
• Paid training
• Promotion to permanent employee

Work Location: In person