Admin Operations-Projects

2 weeks ago

Cebu City, Central Visayas, Philippines SUPER EIGHT A1 ADVERTISING CORP Full time ₱300,000 - ₱450,000 per year

Administrative Operations for Projects role includes managing administrative and operational aspects of a project, which involves scheduling meetings, handling documentation, coordinating resources, and tracking progress and budgets. Key responsibilities include providing administrative support to project managers, facilitating communication, and ensuring projects are completed efficiently and on time. Key responsibilities

  • Project coordination: Assist project managers by scheduling meetings, preparing agendas, and distributing minutes.
  • Documentation management: Create, organize, and maintain all project-related documents, records, and databases.
  • Communication hub: Act as a point of contact for project team members, stakeholders, and external partners to ensure smooth communication.
  • Budget and resource management: Assist with tracking project expenses, managing budgets, and monitoring resource allocation and inventory.
  • Progress monitoring: Track project milestones, risks, and issues, and prepare reports and presentations for project managers.
  • Office operations: Handle general office tasks like managing supplies, ordering, and coordinating with other departments.
  • Policy and procedure support: Assist in creating and implementing administrative systems and ensuring adherence to company policies.

Required skills

  • Organizational and time management skills: Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
  • Communication skills: Strong written and verbal communication to interact effectively with team members and stakeholders.
  • Technical proficiency: Competence with common office software, project management tools, and databases.
  • Attention to detail: A commitment to accuracy in managing project documentation and finances.
  • Problem-solving skills: Ability to identify and resolve administrative issues as they arise.

Job Type: Full-time

Work Location: In person

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