Accounts Admin Associate

About the job Accounts Admin Associate
If details are your superpower, this role is your stage. Be an Accounts Admin Associate at Smartsourcing and keep financial processes seamless and stress-free.
At
Smartsourcing
, we don't just manage accounts we help businesses thrive. As an
Accounts Admin Associate
, you'll support our clients by ensuring invoices, reconciliations, and records are handled with accuracy and care, giving Property Managers and stakeholders peace of mind.

Where?
JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu
About The Role
The position is responsible for managing invoicing of property-related income and expenses, running audits to identify missing invoices, and processing tenant adjustments for move-ins and move-outs. The role also involves identifying and correcting accounting errors such as credits or arrears, while providing administrative support to the Senior Trust Accountant and Accounts Manager on various accounting and operational tasks.

Key Responsibilities
Customer Service

• Treat Internal and External customers with the highest level of respect and ensure professionalism is maintained in representing our partner.
• Professional Advice Ensure that only founded, professional advice is provided to external clients.

Reconciliation Assistance

• Complete Final Statement of Adjustments for outgoings tenants & Ingoing tenant Adjustments.
• Reconcile water/council/owners corporation when there is unusual arrears and credits, contacting Council/water board/owner corporation to transfer payments if needed.
• Reconciling water/council accounts, if required.

Invoicing & Assistance

• Invoicing Tenants & Landlords by instruction from Property Managers or Accounts Team
• Process Lost Managements

Operational

• Answering general accounts enquiries such as GST charges on outgoings.

Systems/Process

• Assist Accounts Manager and Senior Trust Accountant with issues, audits & procedures when required.

Requirements
What You'll Need To Succeed

• College level, with Finance-related qualifications preferred
• Over 1 year of experience in Trust Accounting or similar roles
• Real estate industry experience (must-have)
• Advanced understanding in processing payable & receivable invoices
• High attention to detail
• Quick response times
• High organisation & prioritising

Benefits
Step Into The Smartsourcing Experience
Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here
About
At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Weekends are yours (we respect your time off)
• 5-day Christmas Leave (unwrap real time off)
• ‍Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• ‍Community give-back programs and personal development workshops
• And so much more

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.