Executive Assistant

Executive Assistant & Director of Operations

Be the CEO's Right Hand & Run the Show at Property Rush

Are you a high-caliber, ultra-organized professional with a sharp mind for operations and a passion for productivity? Do you thrive in a fast-paced, visionary-driven environment where you're not just checking boxes—but building the systems, schedules, and relationships that scale a business?

We're looking for a rockstar Executive Assistant who will double as our Director of Operations—a strategic partner to our CEO and the central operator behind the curtain. You'll manage the day-to-day whirlwind, protect the CEO's time, handle high-level communications, and turn our big-picture vision into organized execution.

This isn't a backseat support role. This is a leadership seat for someone who thinks fast, executes even faster, and loves getting things done. If you can hop from a podcast guest coordination to investor meeting prep without skipping a beat—you might be the one.

Why You'll Love This Role

• Be the CEO's Strategic Partner: Help translate vision into execution by owning schedules, managing communications, and overseeing key priorities.
• Lead Operational Excellence: Manage projects, streamline systems, and coordinate high-level tasks that drive real business impact.
• Grow With the Business: You'll be at the center of a dynamic, fast-growing real estate company—where your role grows as we grow.
• Make Every Day Different: From investor relations to event planning to managing high-impact projects—you'll never be bored.

What You'll Do25% Strategic Execution – Big Rocks That Move the Needle

• Calendar & Inbox Mastery: Prioritize meetings, filter messages, and protect the CEO's focus like a fortress.
• Schedule High-Level Activities: Coordinate travel, podcasts, VIP meetings, and investor calls with polish and precision.
• Implement Vision: Take quarterly goals and help execute them by managing follow-through, deadlines, and deliverables.
• Lead Operational Rhythm: Run weekly workflows and ensure team members have what they need to hit their KPIs.
• Business + Personal Coordination: Align family schedules, company events, and travel planning without a hitch.

75% Daily Flow – Own the Day-to-Day

• Project Management: Drive accountability for marketing, sales, PM, and construction teams by following up on tasks and progress.
• CRM & Communication Oversight: Manage lead follow-up processes and investor communications, ensuring nothing falls through the cracks.
• Team Liaison: Act as a bridge between departments, eliminating bottlenecks and simplifying decision-making.
• Inbox Delegation: Answer or flag emails, inquiries, and opportunities that support business development.
• Event & Travel Planning: Book trips, prep agendas, handle logistics, and make everything look effortless.
• Personal Admin: Help manage CEO errands, gifts, special projects, and personal systems with care and trust.

You're a Fit If You…

• Love bringing structure to visionary chaos
• Take extreme ownership—if it's on your plate, it gets done
• Operate like a high-level Chief of Staff but serve like a world-class concierge
• Are comfortable interacting with high-net-worth clients, investors, and business partners
• Can coordinate a podcast, negotiate a travel plan, and prepare an investor update—all before lunch
• Think 3 steps ahead and solve problems before they happen
• Are humble, hungry, and sharp

Requirements

• 3+ years as an Executive Assistant, Chief of Staff, or Operations Leader
• Proven calendar, inbox, and travel management skills
• Experience coordinating cross-functional teams and projects
• Comfortable with tech tools (Google Workspace, project management software, CRM systems, etc.)
• Excellent written and verbal communication skills, and speak, read, and write English
• High attention to detail and discretion with sensitive information
• Familiarity with real estate or service-based businesses a bonus
• U.S.-based preferred (EST/CST availability required)

Perks & Benefits

• Remote-first role with flexible hours (Core availability 8AM–6PM EST)
• Direct access to CEO and leadership
• Paid time off and major holidays
• Annual learning/development budget
• Growth path into full Director-level leadership seat
• Work with a mission-driven team making big waves in real estate
• Travel opportunities for key events, masterminds, or retreats

Why Join Property Rush?

We're more than a real estate company—we're building a legacy of stewardship, integrity, and growth (our core values: S.I.G.). This is your chance to get in early with a visionary founder on a mission to scale, automate, and inspire. You'll help shape the future of our brand, our operations, and our impact.

Ready to Be the Right Hand?

If you're a sharp executor, world-class communicator, and thrive in high-trust, high-growth environments—we'd love to meet you.

Apply now and let's build something amazing together.

Requirement for application, the following assessments must be completed:

Culture Index:

Criteria Corp aka Personality Assessment:

Job Type: Full-time

Application Question(s):

• What attracted you to this role?
• Describe your experience managing teams or projects.
• Desired hourly rate (USD).
• Have you completed the required assessments?

Culture Index:

Criteria Corp aka Personality Assessment:

Work Location: Remote