Administration Support Assistant

2 days ago

Philippines Höegh Autoliners Full time $20,000 - $40,000 per year

A Little About Us

Höegh Autoliners is a global player in Ro/Ro deep sea transportation services and operates the greenest fleet in this segment. The company owns and operates approx. 40 Pure Car and Truck Carriers (PCTCs) in global trade systems, making around 3 000 port calls yearly. Managed from a worldwide network of around 16 offices, our main customers are major manufacturers of new cars, heavy machinery and other rolling stock. We are working towards a goal of zero emissions by 2040 and have an exciting roadmap to achieve this.

Our team is in Makati office, and you will work on a hybrid work arrangement with 2 days working from home, and 3 days on site.

About the Role

Purpose: Assist in providing first line support to the organisation within the areas of Admin and Occupational Health & Safety for Hoegh Autoliners Manila.

Reporting to: Admin Support Officer – HA Manila

Main responsibilities:

  • Perform tasks in the daily operations of the Admin Support team by providing assistive functions to the Admin Support Officer
  • Assist OHS secretary in preparing health and safety related reports
  • Assist in monitoring and inventory of consumables inventory and procurement – stationery, pantry supplies, drinking water, cleaning materials, medicines and other medical supplies, among others.
  • Responsible for processing employee business cards.
  • Person in charge for company courier related services.
  • Assist with planning and preparation of HA Manila company-wide activities and events.
  • Provide support in planning and preparation of any HA Manila department or function specific activities and events.
  • Backup role in the absence of the Admin Support Officer
  • Administer office parking app in collaboration with Admin Support Officer, Facility Manager and IT.
  • Follow up requirements on vendors and suppliers of admin procurement and events/activities
  • Handle work permits and gate passes
  • Act as receptionist for visitors and guests

Qualifications:

  • Bachelor's degree or equivalent. Preferably HRM, Business Administration, Social Sciences or related field. A first level university degree in combination with qualifying experience (min 4 yrs) may be accepted in lieu of the advanced university degree, project management certifications are welcomed.
  • Strong interpersonal skills, with proven ability to build trusted relationships with employees and managers.
  • Innovative, analytical and creative problem solving.
  • Strong communication outgoing poised and persuasive communication style.

Proficient in computer skills and adaptive of new technology/techniques

We believe that building and sustaining a diverse and inclusive environment for working and learning leads to a better workplace, better ideas and more inspiring conversations.

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