Owners Corporation Administrator

1 day ago

Paranaque City, Calabarzon, Philippines BruntWork Full time ₱40,000 - ₱60,000 per year

This is a remote position.

Are you an organized professional with a passion for precision and property management? We're looking for a detail-oriented Owners Corporation Administrator to support property transactions, maintain accurate ownership records, and deliver exceptional service to owners, conveyancers, and legal professionals.

In this role, you'll prepare Owners Corporation Certificates, update ownership databases, and issue personalized welcome packs for new property owners. You'll also handle key communications, interpret financial reports, and ensure compliance with property regulations — all while keeping operations running smoothly.

If you have strong administrative and communication skills, enjoy working with numbers, and thrive in a structured, professional environment, this is the perfect opportunity to grow your career in property and community management.

Join a supportive, collaborative team where attention to detail and proactive service make a real difference every day

Job Highlights:
  •  Contract type: Independent Contractor
  • Schedule: Monday to Friday; 40 Hours per week; 9:00AM to 6:00PM AEDT(6AM to 3PM Manila Time)


Responsibilities: 

Drafting Owners Corporation Certificates:

  • Prepare and issue Owners Corporation Certificates as requested by lawyers or conveyancers for property sale documentation.
  • Ensure accuracy and compliance of all information on the certificates with relevant property laws and regulations.

Updating Ownership Records:

  • Process notices of acquisition to update our database with new owner details promptly.
  • Ensure all ownership records are current and reflect accurate information.

Issuing Welcome Packs:

  • Create and distribute comprehensive welcome packs to new owners, providing essential information about the Owners Corporation and community facilities.
  • Tailor welcome packs to meet the specific needs and queries of new owners, ensuring a smooth transition.

Communication:

  • Serve as the primary point of contact for lawyers, conveyancers, and owners regarding Owners Corporation matters related to property transactions.
  • Maintain professional and proactive communication, both written and verbal, to ensure all parties are informed and issues are resolved efficiently.

Financial and Accounting Duties:

  • Read and interpret financial ledgers and reports related to owner accounts.
  • Provide basic financial analysis and explanations to owners and board members to aid in their understanding of financial statements.
  • Ensure financial records are maintained in compliance with accepted policies and procedures.

Administrative Expertise:

  • Utilize strong administrative skills to manage multiple tasks effectively, ensuring timely completion and high accuracy.
  • Develop and maintain organized filing systems and databases to support efficient information retrieval and reporting.
Requirements
  • Excellent verbal and written communication skills in English.
  • Proven administrative skills with a keen eye for detail.
  • Experience in property sale transactions and administrative processes preferred.
  • Strong understanding of accounting principles and financial reporting.
  • Ability to interpret financial documents and communicate financial information clearly.
  • Proficient in standard office software and property management systems.

Preferred Experience:

  • Previous experience in property management, especially in handling transactions related to Owners Corporations.
  • Background in accounting or finance, with experience in financial reporting and analysis.
Benefits

Independent Contractor Perks:

  • HMO Coverage for eligible locations
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

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