Sr. Administrative Assistant

1 week ago

Paranaque City, Calabarzon, Philippines Johnson & Johnson Innovative Medicine Full time

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Bogotá, Distrito Capital, Colombia, Paranaque, National Capital Region (Manila), Philippines

Job Description:

Job Description Summary:

The Senior Assistant, Admin & Secretarial is a seasoned administrative professional who provides high-quality support to internal teams and leaders. This role involves executing routine and ad-hoc administrative tasks with precision, professionalism, and a strong sense of urgency. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced, global environment.

This role will support members of the Global Services team. In this role, you will be responsible for coordinating the team's activities, including calendar management, travel planning, expense report preparation, event and meeting planning, and general administrative support.

Key Responsibilities:

  • Calendar Management:
    Coordinate and manage complex calendars, including scheduling meetings across time zones and handling changes efficiently.

  • Purchase Order Management:
    Create, track, and manage purchase orders using internal systems and emarketplace platforms.

  • Travel & Expense Coordination:
    Arrange global travel logistics and process expense reports using Concur, ensuring compliance with company policies.

  • Ad-hoc Administrative Support:
    Respond to various requests from leadership and teams, including document preparation, meeting coordination, and communications.

  • Communication & Documentation:
    Draft and manage internal and external communications with professionalism and clarity. Organize presentation materials and documentation in various formats.

  • Meeting & Event Support:
    Assist in planning and executing meetings, including venue coordination, materials preparation, and technology setup.

Qualifications:

  • Minimum of a Bachelors Degree

  • At least 4 years of administrative experience, preferably in a global or corporate setting.

  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

  • Experience using eMarketplace platforms and Concur for travel and expense management.

  • Excellent verbal and written communication skills.

  • Demonstrated ability to work with urgency and manage competing priorities.

  • Experience supporting global travel and working across time zones is highly preferred.

  • Willing to working on the night shift (8 PM - 5AM) if in the Philippines

As part of our Company's growth and expansion plans, we are preparing to relocate to a new office in BGC, Taguig City, tentatively by Q Please note that the timeline may still change depending on project developments and other considerations.

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

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