Travel Coordinator

Industry:Travel & TourismWork Arrangement:Fully RemoteJob Type:Independent Contractor, Full-TimeWork Schedule:Monday to Friday, flexible hours with tight turnaround expectationsLocations:PhilippinesMexico, Colombia, Brazil, ArgentinaOther remote regions with strong English communication skills and relevant experienceAbout Pearl Talent:Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.Hear why we exist, what we believe in, and who we're building for: WATCH HEREWhy Work with Us?At Pearl, we're not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.About the Company:The company is a high-touch, luxury travel agency specializing in bespoke, deeply curated itineraries for discerning travelers such as families and professionals. They operate with meticulous attention to detail, personalized service, and elevated aesthetic standards. The working culture is intentional, thoughtful, and deeply focused on delivering premium, polished client experiences with no room for error.Role Overview:The Travel Coordinator will be the behind-the-scenes operator responsible for transforming raw, disorganized travel proposals into visually stunning, client-ready itineraries. This role is essential in elevating the client experience, maintaining brand standards, improving turnaround speed, and enabling the team to scale without sacrificing quality. You will handle itinerary formatting, assist with pre-arrival communications, and manage light backend logistics—all while maintaining luxury-level precision, aesthetic consistency, and fast delivery windows.Your Impact: Reduce turnaround time and increase operational efficiency across itinerary productionElevate all client-facing materials to a polished, luxury, on-brand levelImprove client satisfaction through consistent, error-free communicationsEnsure seamless backend coordination with hotels, guides, and internal partnersIdentify opportunities to improve templates, workflows, and formatting consistencyTake increasing ownership over processes as trust and speed are demonstratedCore Responsibilities:Itinerary BeautificationConvert raw travel proposals into polished, visually stunning itineraries using Canva templates.Add personalized recommendations (dining, shopping, experiences).Ensure consistent formatting, brand voice adherence, and flawless grammar.Maintain layout standards across all client deliverables.Back-End Communications & LogisticsDraft client-facing pre-arrival and final trip summary emails.Prepare internal notes for hotels, guides, and in-destination partners.Organize itinerary updates, timelines, and files across systems.Assist with light project management and internal file organization.Requirements:Key Requirements: Ability to deliver error-free, visually refined client-facing materialsStrong design eye with elevated taste aligned with premium/luxury brandsFast turnaround and ability to manage multiple parallel tasksHigh initiative—able to spot issues before they become problemsExcellent written English and structured communicationMust-Haves (Required): Fluent English with impeccable grammarAdvanced Canva proficiency (portfolio or sample work required)Extremely high attention to detailStrong sense of visual aesthetics and formattingAbility to meet < 48-hour delivery windowsProactive problem-solving and ownership mindsetNice-to-Haves (Preferred): Experience in luxury travel, events, or hospitalityBackground in design, layout, editorial, or visual productionFamiliarity with itinerary planners or travel-industry workflowsAbility to scale hours as business needs growTools Proficiency:Must-Haves (Required): CanvaGoogle WorkspaceClickUp or similar task management toolNice-to-Haves (Preferred): Trip planning or itinerary softwareAdditional design or content toolsBenefits: Competitive Salary: Based on experience and portfolio qualityRemote Work: Fully remote—work from anywherePerformance-Based Bonus: Based on creative quality and timely project deliveryCreative Growth: Long-term opportunity to lead major campaigns or projectsGenerous PTO: In accordance with company policyHealth Coverage for Philippines-based talents: HMO coverage after 3 months for full-time employeesDirect Mentorship: Guidance from international industry expertsLearning & Development: Ongoing access to resources for professional growthOur Recruitment Process: ApplicationScreeningTop-Grading InterviewSkills Assessment (1 internal, 2 from the client)Client InterviewJob OfferClient OnboardingReady to Join Us?:If you're a passionate storyteller with a sharp eye for detail and a love for crafting visual experiences that connect, we'd love to see your work. Apply now and take your editing career to the next level — creating content that inspires, informs, and captivates.