Payroll Specialist

The Payroll Specialist is a crucial member of the Human Resources team, responsible for the accurate and timely processing of payroll for all employees in compliance with Philippine labor laws and company policies. This role involves managing payroll data, calculating wages and deductions, ensuring accurate reporting, and addressing employee payroll inquiries. The ideal candidate is detail-oriented, possesses strong analytical skills, and has a thorough understanding of Philippine payroll regulations.

REPSONSIBILITIES

Payroll Processing:

• Process bi-monthly/monthly payroll for all employees, ensuring accuracy and timeliness.
• Collect, verify, and input employee timekeeping data, including attendance, overtime, leaves, and other adjustments.
• Calculate wages, salaries, overtime, bonuses, allowances, and deductions (SSS, PhilHealth, Pag-IBIG, withholding tax, etc.) in accordance with Philippine regulations.
• Generate and distribute payslips to employees.
• Process final pay for resigned/terminated employees, ensuring compliance with labor laws

Compliance and Reporting:

• Ensure compliance with all Philippine labor laws and regulations related to payroll, including the Labor Code, BIR regulations, SSS, PhilHealth, and Pag-IBIG.
• Prepare and submit statutory reports (e.g., BIR Form 1601C, 2316, SSS R3/R5, PhilHealth ER2, Pag-IBIG MCRF) within the required deadlines.
• Maintain accurate and up-to-date payroll records and documentation.
• Stay updated on changes in Philippine labor laws and regulations.
• Assist with annual BIR reconciliation and other payroll-related audits.

Employee Support:

• Respond to employee inquiries regarding payroll, deductions, and other payroll-related issues promptly and professionally.
• Resolve payroll discrepancies and address employee concerns in a timely manner.
• Provide clear and accurate information to employees regarding their pay and benefits.

Payroll System Management:

• Maintain and update the company's payroll system, ensuring data integrity and accuracy.
• Troubleshoot payroll system issues and work with IT or vendors to resolve them.
• Generate payroll reports and analyses as needed.

Other Duties:

• Assist with HR-related projects and initiatives as assigned.
• Contribute to the development and improvement of payroll processes and procedures.

QUALIFICATIONS

• Bachelor's degree in accountancy, Finance, Human Resource Management, or a related field.
• Minimum of 3 years of experience in payroll processing, preferably in a fast-paced environment in the Philippines.
• Strong understanding of Philippine labor laws and regulations (Labor Code, BIR, SSS, PhilHealth, Pag-IBIG).
• Proficient in using payroll software and MS Office Suite (Excel, Word, etc.).
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in leading payroll software and HR systems
• Experience with Payroll Software and HRIS systems is a REQUIREMENT.

Job Type: Full-time

Pay: Php40, Php48,000.00 per month

Benefits:

• Additional leave
• Company events

Ability to commute/relocate:

• Ortigas: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many years of payroll processing experience do you have?
• How much is your expected monthly salary (in Philippine Peso)?
• What payroll software have you used before?
• What HRIS systems have you used before?

Work Location: In person