Procurement & Canvassing Assistant

3 days ago

Quezon City, National Capital Region, Philippines MyBusybee, Inc. Full time $3,000 - $6,000 per year

Position: Procurement and Canvassing Assistant

Department: Bids and Awards

Section: Procurement & Canvassing

Reports to: OIC of Bids and Awards/ COO

Employment Type: Full Time

Probationary Period: Six (6) months

Work Arrangement: Onsite (Loyola Heights, Quezon City)

Duties and Responsibilities:

  • Research products or services based on specifications provided by the purchasing team. Identifying potential suppliers, vendors, or service providers.
  • Collect information on pricing, availability, and delivery timelines.
  • Generating and processing purchase orders based on approved requisitions.
  • Ensure accurate details on purchase orders, including quantities, prices, and delivery instructions.
  • Organize and maintain purchase-related documents, invoices, and receipts.
  • Keep records of correspondence with vendors and internal stakeholders.
  • Continuously monitor market trends, price fluctuations, and industry developments. Provide information on cost-saving opportunities to the purchasing team.
  • Assist in negotiating prices, terms, and contracts with vendors.
  • Provide data and information to support negotiation strategies.
  • Help maintain accurate and up-to-date purchasing records.
  • Assist in ensuring that purchasing activities adhere to company policies and regulations.
  • Keep updated on relevant industry regulations and compliance requirements.
  • Participate in canvassing activities, which involve gathering price quotes and proposals from different vendors for specific goods or services.
  • Communicate with vendors to gather quotes, negotiate terms, and request product information. Maintain professional and effective communication via email, phone, or in-person meetings. Continuously seek opportunities for professional growth within the field.
  • Performs other tasks that may be assigned.

Qualifications:

  • Must possess at least a Bachelor's/College Degree.
  • Knowledge in the Information Technology Industry is preferred.
  • Knowledge of the government bidding process is preferred but not required.
  • Self motivated with willingness to take initiative and solve simple problems.
  • Proficient computer skills (Microsoft Word, Powerpoint, Excel)
  • Ability to multitask, prioritize and manage time efficiently.
  • Accurate and precise attention to detail.
  • Accounting acumen.
  • Negotiation and business relation skills.
  • Good verbal and written communication skills.
  • Must be a Filipino citizen living in the Philippines.

Additional Requirements:

  • Must be willing to report to our head office in Loyola Heights, Quezon City (near Ateneo De Manila University).

Benefits and Incentives

Government Mandated Benefits:

  • SSS
  • PHILHEALTH
  • PAGIBIG
  • 13th Month Pay

Incentives:

  • Monthly Internet Allowances (based on productivity)
  • Transportation Allowances (for onsite employees)

Employee Anniversary Incentive (awarded at the end of the year)

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