Procurement Assistant
1 day ago
Job Description: Procurement Assistant
Department: Purchasing / Supply Chain
Reports To: Procurement Officer
Department Head : Chief Operating Officer
Work Location: Restaurant Support Office or Commissary
Job Summary
The Procurement Assistant supports the purchasing operations by sourcing, processing, and monitoring the timely delivery of food, beverage, and non-food supplies required for restaurant operations. The role ensures accuracy, cost-efficiency, and compliance with company purchasing policies while maintaining good relationships with suppliers and coordination with store operations and warehouse teams.
Duties and Responsibilities
l Assist in sourcing, canvassing, and comparing supplier quotations for F&B ingredients, packaging, cleaning materials, and equipment.
l Prepare and process Purchase Requests (PR) and Purchase Orders (PO) based on approved requisitions.
l Coordinate with suppliers for order confirmation, delivery schedules, and lead times.
l Ensure that all purchases are aligned with the approved budget and standard item specifications.
l Maintain an updated list of accredited suppliers with complete documentation (BIR, permits, certifications).
l Follow up on pending deliveries and monitor supplier performance based on quality, timeliness, and reliability.
l Assist in the evaluation and renewal of supplier accreditation and contracts.
l Coordinate with Warehouse or Commissary for stock replenishment and monitor critical stock levels.
l Encode and update procurement data in the company's inventory or ERP system (e.g., ZHubajie, NetSuite, or similar).
l Support cost-saving initiatives by identifying alternative suppliers or better-priced materials without compromising quality.
l Ensure completeness and accuracy of procurement records (POs, DRs, invoices, canvass sheets).
l Coordinate with Accounting for payment processing and reconciliation of supplier invoices.
l Follow company procurement policies and comply with internal control and audit requirements.
l Liaise with restaurant branches for purchase requirements, delivery concerns, and emergency orders.
l Provide regular procurement reports to the Procurement Officer or Management.
l Support administrative tasks related to purchasing, such as filing, record-keeping, and document tracking.
Qualifications
l Bachelor's degree in Business Administration, Supply Chain Management, or related field.
l At least 1 year of experience in purchasing, preferably in an F&B or hospitality setup.
l Knowledgeable in sourcing raw materials, packaging, and restaurant consumables.
l Proficient in MS Office (Excel, Word) and inventory management systems.
l Strong attention to detail, negotiation, and organizational skills.
l Can work under pressure and manage multiple purchase requests.
l With good communication and coordination skills.
Key Competencies
l Accuracy and Attention to Detail
l Sense of Urgency and Time Management
l Integrity and Confidentiality
l Teamwork and Collaboration
l Analytical and Problem-Solving Skills
Working Conditions
- Office-based with regular coordination with commissary and restaurant outlets.
- May be required to visit suppliers or conduct on-site inspections when needed.
- Standard working hours with possible overtime during peak operations.
Job Types: Full-time, Permanent
Pay: Php20, Php25,000.00 per month
Benefits:
- Additional leave
- Company Christmas gift
- Health insurance
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
Work Location: In person
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