Procurement Assistant

1 day ago


Makati City, National Capital Region, Philippines Little Seoul F&B Full time ₱1,200,000 - ₱1,800,000 per year

Job Description: Procurement Assistant

Department: Purchasing / Supply Chain

Reports To: Procurement Officer

Department Head : Chief Operating Officer

Work Location: Restaurant Support Office or Commissary

Job Summary

The Procurement Assistant supports the purchasing operations by sourcing, processing, and monitoring the timely delivery of food, beverage, and non-food supplies required for restaurant operations. The role ensures accuracy, cost-efficiency, and compliance with company purchasing policies while maintaining good relationships with suppliers and coordination with store operations and warehouse teams.

Duties and Responsibilities

l Assist in sourcing, canvassing, and comparing supplier quotations for F&B ingredients, packaging, cleaning materials, and equipment.

l Prepare and process Purchase Requests (PR) and Purchase Orders (PO) based on approved requisitions.

l Coordinate with suppliers for order confirmation, delivery schedules, and lead times.

l Ensure that all purchases are aligned with the approved budget and standard item specifications.

l Maintain an updated list of accredited suppliers with complete documentation (BIR, permits, certifications).

l Follow up on pending deliveries and monitor supplier performance based on quality, timeliness, and reliability.

l Assist in the evaluation and renewal of supplier accreditation and contracts.

l Coordinate with Warehouse or Commissary for stock replenishment and monitor critical stock levels.

l Encode and update procurement data in the company's inventory or ERP system (e.g., ZHubajie, NetSuite, or similar).

l Support cost-saving initiatives by identifying alternative suppliers or better-priced materials without compromising quality.

l Ensure completeness and accuracy of procurement records (POs, DRs, invoices, canvass sheets).

l Coordinate with Accounting for payment processing and reconciliation of supplier invoices.

l Follow company procurement policies and comply with internal control and audit requirements.

l Liaise with restaurant branches for purchase requirements, delivery concerns, and emergency orders.

l Provide regular procurement reports to the Procurement Officer or Management.

l Support administrative tasks related to purchasing, such as filing, record-keeping, and document tracking.

Qualifications

l Bachelor's degree in Business Administration, Supply Chain Management, or related field.

l At least 1 year of experience in purchasing, preferably in an F&B or hospitality setup.

l Knowledgeable in sourcing raw materials, packaging, and restaurant consumables.

l Proficient in MS Office (Excel, Word) and inventory management systems.

l Strong attention to detail, negotiation, and organizational skills.

l Can work under pressure and manage multiple purchase requests.

l With good communication and coordination skills.

Key Competencies

l Accuracy and Attention to Detail

l Sense of Urgency and Time Management

l Integrity and Confidentiality

l Teamwork and Collaboration

l Analytical and Problem-Solving Skills

Working Conditions

  • Office-based with regular coordination with commissary and restaurant outlets.
  • May be required to visit suppliers or conduct on-site inspections when needed.
  • Standard working hours with possible overtime during peak operations.

Job Types: Full-time, Permanent

Pay: Php20, Php25,000.00 per month

Benefits:

  • Additional leave
  • Company Christmas gift
  • Health insurance
  • Opportunities for promotion
  • Paid training
  • Promotion to permanent employee

Work Location: In person


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