Admin Coordinator

2 days ago

Makati City, National Capital Region, Philippines Meera Enterprises Inc. Full time ₱800,000 - ₱1,200,000 per year

DUTIES AND RESPONSIBLITIES

  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf
  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties for the COO
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answering phone calls in a polite and professional manner
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters
  • Organize and file paperwork, documents and computer based information.
  • Arrange local destinations, travel bookings & requirements, and hotel bookings.
  • Perform other related tasks assigned by COO

*

  • Daily monitoring of orders in all channels

  • Make sure we get the correct items back from Lazada and Shopee after items are shipped

  • Sales updating in all channels including SH Ecomm
  • Uploading of new items
  • Deactivation/Delisting of items out of stock
  • Promo Encoding of campaigns
  • Reply customer inquiry and concerns
  • Payment Monitoring
  • Make sure we got paid by Lazada and Shopee accurately
  • Perform other related tasks assigned by Sales Manager
  • Reporting of orders
  • Monitoring of Deliveries
  • Monitoring of cancellations and returns
  • Joining of online campaigns in all sales channels making sure all items, discounts and promo periods are all successfully encoded.
  • Perform other related tasks assigned by Marketing Managers
  • Assistance in online store management from updating banners, store modules, product photos etc.
  • Coordination with photography of products, ad materials and set-up during events.
  • Handling of all accounts for barter and endorser contracts including goods for photoshoot and sampling, release of items. Prepares and files endorser forms and other necessary documents.
  • Application and processing of DTI permits for all promotions with necessary documents.

JOB QUALIFICATIONS

  • At least with a Bachelor's Degree in Business Administration, Marketing and/or related field.
  • Having a background in Finance and Accounting is an advantage.
  • Having a background in market research, product development and/or statistical analysis is an advantage.
  • Fresh Graduates are encouraged to apply.

Skills and Abilities

  • Computer Literate: proficient in one or more Office Productivity Software (e.g.; MS Office)
  • Familiar with Finance and/or Accounting Systems
  • Possesses strong Organizational and Analytical Skills
  • With excellent Written and Oral Communication Skills
  • With good Change Management Skills.
  • With good Advocacy, Facilitation, and Presentation Skills.
  • With good Interpersonal Relationship Skills

Job Types: Full-time, Permanent, Fresh graduate

Benefits:

  • Employee discount
  • Health insurance
  • Promotion to permanent employee

Work Location: In person

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