Admin Coordinator

6 hours ago

Quezon City, National Capital Region, Philippines Newstel Worldwide Full time ₱150,000 - ₱250,000 per year

Remote – Candidates must be based in the Philippines

Part-Time | 15 hours/week

Permanent Independent Contractor

Use Your Own Device

Join Newstel – Join Newstel – Where Customer Care Comes First

We're hiring an Admin Coordinator to join our remote team on a part-time, indefinite contract. You'll play a key role in supporting our influencer/ambassador campaigns while also handling customer inquiries with care and professionalism.

Please note: While this role is remote, you must be based in the Philippines.

Shifts & Training

  • Start date: 13th October 2025 (earlier possible by discussion)
  • Working Hours: Afternoon to graveyard shifts
  • Weekend Coverage: Occasional flexibility required depending on campaign schedules and customer queries
  • Contracted Hours: 15 hours per week (part-time)

What You'll Do

Admin – Influencer & Ambassador Coordination

  • Draft and customise contracts following our tiered system
  • Send contracts for signature (DocuSign or similar tools)
  • Track and file signed contracts in a centralised system
  • Follow up on unsigned or delayed contracts

Product Fulfilment & Cost Tracking

  • Coordinate product shipments to influencers and ambassadors
  • Track what's been sent, when, and to whom
  • Maintain detailed records of product costs linked to campaigns

Content & UGC Follow-up

  • Support campaign manager in chasing UGC deliverables
  • Maintain clear records of deadlines, content received, and usage rights

Performance Reporting

  • Prepare monthly reports on influencer/ambassador activity
  • Analyse ROI, factoring in product costs and payments
  • Highlight top performers and flag underperformance

Customer Service (CSR)

  • Answer customer emails (e.g., tracking, product issues, product details)
  • Provide professional, empathetic responses that align with brand standards

Relationship Management

  • Act as a point of contact for influencers/ambassadors post-onboarding
  • Handle admin queries with professionalism and warmth
  • Maintain a brand-aligned and supportive communication tone

What You Bring

  • Strong written and verbal communication in English (French or other languages a plus)
  • Customer service mindset – empathetic, detail-oriented, and solution-driven
  • Administrative skills – contract handling, tracking, reporting
  • Familiarity with DocuSign, Google/Microsoft Suite, and productivity tools
  • Experience in influencer/ambassador management is a plus
  • Comfortable working to KPIs, deadlines, and campaign schedules

Experience & Tools

  • Experience in customer service, admin, or marketing coordination roles
  • Background in influencer/brand collaborations preferred but not required
  • Knowledge of reporting/analytics (Excel/Sheets)
  • Bring Your Own Device: You'll need to use your own PC/laptop; we'll provide screens and peripherals

Why Newstel?

At Newstel, we do things differently. We lead with empathy, adapt with agility, and never settle for "just okay." When you join us, you join a team that's customer-obsessed and always striving to elevate the experience—for clients and colleagues alike.

Apply now and take the next step in your admin and customer service career with a team that values your voice and celebrates your impact.

  • laboratory & admin coordinator

    2 weeks ago

    Quezon City, National Capital Region, Philippines Upcare Diagnostics Inc Full time ₱120,000 - ₱180,000 per year

    Duties and ResponsibilitiesLaboratory and Admin Coordinator1. REPORTS TO: Operations Head2. SUMMARYLaboratory & Admin Coordinator is in charge of overall administrative, clerical tasks and general operation activities that will be performed for the laboratory and administrative office. He or she serves as the coordinator and customer service support for the...

  • People and Admin Coordinator

    1 week ago

    Quezon City, National Capital Region, Philippines Global Staff Network Full time ₱200,000 - ₱250,000 per year

    Job Position: People and Admin CoordinatorLocation: Quezon CitySchedule: Monday to Friday | 7:00 AM to 4:00 PMWork Setup: OnsiteJob OverviewThe People and Admin Coordinator serves as the primary point of contact for the Quezon City site, supporting daily HR and administrative operations to ensure a smooth and efficient workplace. This role is responsible for...

  • People and Admin Coordinator

    1 week ago

    Quezon City, National Capital Region, Philippines Global Staff Network Full time ₱900,000 - ₱1,200,000 per year

    Job Position: People and Admin Coordinator Location: Quezon City Schedule: Monday to Friday | 7:00 AM to 4:00 PM Work Setup: Onsite Position Summary The People & Admin Coordinator serves as the primary HR and site representative at the Quezon City office. This role ensures smooth daily operations, fosters positive employee engagement, and maintains...

  • Sales Admin Coordinator

    2 weeks ago

    Quezon City, National Capital Region, Philippines TJ's Clear Art Full time ₱264,000 per year

    Sales Admin CoordinatorLocation: Culiat, Tandang Sora, Quezon CityKey ResponsibilitiesManage client accounts and respond promptly to inquiriesIdentify prospective clients and conduct sales callsBuild and maintain strong relationships with existing clientsPrepare and send sales quotationsCreate job orders, monitor production progress, and ensure timely...

  • Learning Admin Coordinator

    2 weeks ago

    Quezon City, National Capital Region, Philippines Manulife Full time

    Are you looking for unlimited opportunities to develop and succeed? With work that challenges and makes a difference within a supportive environment, we can help our customers achieve their dreams and aspirations.Job SummaryThe role is part of the Executive Assistance and Travel Management team at Manulife Business Processing Services (MBPS). The Learning...

  • Admin Assistant

    8 hours ago

    Quezon City, National Capital Region, Philippines M2.0 Communications Inc. Full time ₱250,000 - ₱500,000 per year

    Position SummaryThe Admin Assistant will provide daily administrative support to the Admin Team, ensuring smooth operations across MMI, 7Gen, and other affiliated companies. This role focuses on assisting with documentation, logistics, office management, and coordination of admin-related tasks.Key Responsibilities:Daily Admin SupportAssist the Admin Team in...

  • sales admin coordinator

    8 hours ago

    Quezon City, National Capital Region, Philippines EXCELIN MARKETING OPC Full time ₱800,000 - ₱1,200,000 per year

    Job Summary:The Sales Admin Coordinator is responsible for ensuring the smooth flow of sales, purchasing, and inventory processes. The role involves receiving and verifying purchased items, monitoring stock movement, processing purchase and sales documents, and providing administrative support to the sales and operations teams.Duties and Responsibilities:1....

  • Finance and Admin Coordinator

    4 days ago

    Makati City, National Capital Region, Philippines PJ Link Language Center Inc. Full time ₱300,000 - ₱450,000 per year

    Job Opening: Finance and Admin CoordinatorCompany: PJ Link Language Center, Inc.Location: Makati City (On-site)Work Schedule: Monday to Friday, 8:00 AM – 5:00 PMPJ Link Language Center Inc. is a training institution offering high-quality Japanese and English language programs for individuals and corporate clients in the Philippines and abroad. We are...

  • Admin & Transport Coordinator

    2 weeks ago

    Makati City, National Capital Region, Philippines Private Advertiser Full time ₱400,000 - ₱800,000 per year

    Job Summary:The Admin & Transport Coordinator is responsible for overseeing the scheduling, coordination, and tracking of transport operations to ensure timely and efficient movement of goods. This role also includes general administrative duties such as record-keeping, report generation, and supporting documentation related to transport and logistics...

  • Admin Assistant/ Importation Coordinator

    2 weeks ago

    Quezon City, National Capital Region, Philippines Golden Advance Marketing Corporation Full time ₱400,000 - ₱600,000 per year

    What you'll be doing:Coordinate the import process from origin to destinationPrepare all necessary documentation for customs clearanceMonitor shipment status and provide regular updates on the progress of the importsIdentify and resolve any issues or delays that may arise during the import processMaintain accurate records and data on all import...