Finance and Admin Coordinator

1 week ago

Makati City, National Capital Region, Philippines PJ Link Language Center Inc. Full time

Job Opening: Finance and Admin Coordinator

Company: PJ Link Language Center, Inc.

Location: Makati City (On-site)

Work Schedule: Monday to Friday, 8:00 AM – 5:00 PM

PJ Link Language Center Inc. is a training institution offering high-quality Japanese and English language programs for individuals and corporate clients in the Philippines and abroad. We are seeking a Finance and Admin Coordinator with strong integrity, reliability, and organizational skills to manage the company's financial transactions and administrative operations with accuracy and confidentiality.

Position Overview

The Finance and Admin Coordinator plays a key role in maintaining the financial health and operational efficiency of the organization. The role involves managing finance and accounting activities, supporting administrative functions, and assisting in HR-related processes.

Key Responsibilities

Finance & Accounting Tasks

  1. Manage cash inflows/outflows, payables, and bank transactions
  2. Maintain accurate monthly records for financial statements
  3. Prepare payroll, salary releases, and payslips
  4. Handle billings, Statements of Account (SOAs), collections, and cash flow reports
  5. Process government payments (BIR, PhilHealth, SSS, Pag-IBIG)
  6. Manage Accounts Receivable/Accounts Payable, disbursements, petty cash, and sales data encoding
  7. Upload financial documents to QuickBooks and monitor loan offsets

Minimal Administrative Tasks

  1. Coordinate with the law firm for visa and SSP documents with the Bureau of Immigration
  2. Procure office supplies and manage inventory
  3. Handle document routing, business permit applications, and renewals
  4. Perform other administrative duties as assigned by management

Minimal HR Tasks

  1. Facilitate onboarding requirements for new hires
  2. Manage HMO and accident insurance coverage and renewals
  3. Oversee quitclaims, resignations, and employee clearance processes
Qualifications
  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field
  • Minimum of 2 years' experience in finance and administrative functions
  • Strong sense of integrity, honesty, and confidentiality in handling financial and employee data
  • Familiarity with accounting systems (QuickBooks preferred) and government compliance processes
  • Proficiency in Microsoft Excel and Google Sheets
  • Excellent attention to detail, organization, and time management skills
  • Good communication skills and ability to work independently and collaboratively

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