Assistant Project Manager

Assistant Project Manager

We're a fast-growing SEO agency that helps moving and home service companies dominate online. From SEO and paid ads to social media, we drive measurable growth for service brands nationwide.

We're looking for a highly organized Assistant Project Manager to keep our client operations running smoothly. You'll be the behind-the-scenes maestro coordinating projects, managing tools and systems, supporting client meetings, and ensuring nothing falls through the cracks. This role is perfect for someone who thrives on organization, loves learning new systems, and wants to grow with a dynamic agency.

This is a full-time, remote position; however, you must be available to work US Central Time (9AM - 5PM CT), and English fluency is required.

How to Apply

Email with the subject line:

Your Name - Favorite Color - Assistant Project Manager

Please include:

• Your project coordination or agency support experience
• Tools and systems you're proficient in (ClickUp, CallRail, Google Sheets, etc.)
• Examples of how you've stayed organized in fast-paced environments
• A summary of your communication style and approach to client-facing work
• (Optional but highly encouraged) A short video introducing yourself and your experience. Bonus points if you can answer the follow question:

Imagine it's your first week and you're setting up a CallRail (call tracking) account for a new client, but you hit a roadblock and can't figure out how to configure the call tracking correctly. What do you do?

Please keep videos under 3 minutes

Key Responsibilities

Client Support & Coordination

• Attend client meetings, take detailed notes, and add them to Clickup for team visibility.
• Send meeting follow-up emails summarizing discussions and outlining next steps.
• Organize and schedule client meetings using Calendly and coordinate across time zones.
• Build strong working relationships with clients through responsive, professional communication.

CallRail Management & Expertise

• Manage CallRail-related tickets and take appropriate action to resolve client issues.
• Set up and configure CallRail accounts for new clients.
• Become the go-to CallRail expert at the company (understanding the platform inside and out).
• Troubleshoot call tracking issues and ensure accurate lead attribution.

Project & Task Management

• Monitor and organize the ticketing system, creating new tickets for web developers and team members.
• Handle support emails and route requests to the appropriate team members.
• Manage domain expiration tickets and ensure timely renewals for client websites.
• Create city lists for clients, including data gathering and research (training provided).
• Track ongoing projects and proactively follow up on outstanding items.

System & Tool Administration

• Set up Trustindex accounts for clients to manage reviews and reputation.
• Maintain organization across 2 core email accounts (filing, deleting, prioritizing).
• Ensure all client information and project details are accurately logged in ClickUp.

Process & Documentation

• Follow established workflows and contribute ideas to improve efficiency.
• Document processes and create internal resources for team use.
• Stay on top of deadlines and proactively communicate any blockers or delays.
• Support general administrative tasks and special projects as needed.

Required Skills & Qualifications

Required

• 1–2+ years of experience in project coordination, operations, or agency support roles.
• Highly organized with strong attention to detail and ability to juggle multiple priorities.
• Excellent written and verbal communication skills — clear, professional, and timely.
• Comfortable learning new tools and systems quickly (we'll train you on what you need).
• Proactive mindset — you see what needs to be done and take initiative.
• Reliable internet connection and dedicated workspace for remote work.
• Comfortable using time tracking software to manage hours and productivity.

Preferred

• Agency experience (marketing, SEO, or digital services).
• Familiarity with ClickUp, CallRail, Google Sheets, or similar project management tools.
• Experience with Trustindex or reputation management platforms.
• Basic understanding of SEO concepts and terminology.
• Experience supporting client-facing teams in a fast-paced environment.

Compensation & GrowthCompensation is based on experience and offers strong growth opportunities as our agency continues to expand. This role is an excellent entry point into digital marketing operations with room to grow into senior project management.

You'll participate in a multi-stage interview process, including:

First Interview - A 20-30 minute discussionabout your background, experience, skills and organizational style

Second Interview — Interview with our Head of SEO and Content

At Mover Search Marketing, we value organization, initiative, and teamwork. We're a growing agency with a fun, supportive culture where your contributions directly impact client success. If you're someone who loves keeping things running smoothly, thrives on learning new systems, and wants to be part of a team that's building something special — we want to hear from you

Job Types: Full-time, Permanent

Pay: Php100, Php135,000.00 per month

Benefits:

• Additional leave
• Opportunities for promotion
• Pay raise
• Work from home

Application Question(s):

• Do you have at least 2 years experience in project management?

Work Location: Remote