Import Documentation Assistant

1 week ago

Paranaque City, Calabarzon, Philippines GCLPI - GATEWAY CONTAINER LINE PHILS., INC Full time ₱200,000 - ₱240,000 per year

1. Import Documentation:

  • Prepare and verify all required import documents such as:
  • Bill of Lading (B/L)
  • Commercial Invoice
  • Packing List
  • Certificate of Origin
  • Insurance Certificate
  • Import Licenses (if applicable)
  • Coordinate with overseas suppliers and freight forwarders to ensure timely receipt of shipping documents.

2. Customs Clearance Support:

  • Liaise with customs brokers and clearing agents for timely filing and clearance.
  • Ensure correct HS codes, duty structures, and compliance with import regulations.
  • Maintain up-to-date knowledge of customs procedures and changes in import laws.

3. Shipment Coordination:

  • Track shipments and update internal systems or stakeholders about the status.
  • Coordinate with internal departments (procurement, warehouse, accounts) to align delivery schedules.
  • Resolve documentation issues that could delay the shipment or clearance.

4. Record Keeping & Reporting:

  • Maintain organized records of all import documents.
  • Prepare periodic reports on shipment status, delays, and documentation issues.
  • Archive all shipment-related correspondence and documentation digitally and/or physically.

5. Compliance & Audit:

  • Ensure adherence to company policies and trade compliance regulations.
  • Assist in internal/external audits by providing relevant documentation.

Qualifications & Skills:

  • Education: Bachelor's degree in Logistics, International Business, Supply Chain, or related field.
  • Experience: 1–2 years in import logistics/documentation preferred.
  • Knowledge of:
  • INCOTERMS
  • Import regulations and procedures
  • Customs clearance process

Job Type: Full-time

Pay: Php19, Php20,000.00 per month

Work Location: In person

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