Personal Assistant to MD and Admin

4 days ago

Manila, National Capital Region, Philippines Bershaw Consultancy Full time ₱900,000 - ₱1,200,000 per year

Job Summary:

This position provides administrative and secretarial support to the Managing Director and responsible for providing general administrative function to ensure daily operational requirements and office management are carried out effectively and efficiently.

Key Responsibilities:

Personal Assistant to MD

  • Manage and maintain the MD's calendar. Prioritizing inquiries and requests, exercising judgement on time required and providing recommendations to ensure smooth day-to-day engagements
  • Prepare, organize and coordinate the agenda, presentations, materials and logistics for conferences, meetings and/or events
  • Coordinate and manage employment regulatory requirements (work permits, work visas, legal compliance) and all travel arrangements (flight booking, visa applications, hotel bookings, etc.)
  • Provide timely support on the Travel and Entertainment claims and Home Leave claims preparation and submission for MD

Lead Office Admin Function

  • Act as travel manager for all company's business travelers ensuring hotels, flights, ground transportations, visas/ permit and other requirements compliance are efficiently managed.
  • Lead the office move, repair, maintenance and enhancement ensuring compliance with mandatory health and safety practices.
  • Handles lease agreements e.g. office, parking, MD's residence and other non-local lease, if applicable.
  • Manages all car related matters, ensuring data/information accuracy and be able to recommend improvements and efficiency:
  • Lease/Agreements – new, renewal and terminations
  • Registrations
  • Insurances and claims
  • Repairs and maintenance
  • Fuel consumptions
  • Handles the corporate mobile unit/line issuances (renewal, new and terminations).
  • Manages the Receptionist to attend to all office administrative matters and act as a back-up support for the Receptionist when he/she is absent, ensuring smooth office operations.
  • Oversees company drivers' performance.
  • Provides support to any other ad-hoc tasks and when assigned.

Job Requirements:

  • Bachelor's Degree
  • Minimum 3 years' experience as a personal assistant/executive assistant
  • Relevant office administration management and/or people management experience would be a plus
  • Knowledge of travel management and processes
  • Strong proficiency in Microsoft applications
  • Good communication skills
  • English fluency

Behavioral skills:

  • Exhibits high degree of integrity
  • Able to execute discretion and confidentiality
  • Multi-tasker, well organized and detailed oriented
  • Proactive, driven and self-motivated
  • Independent and creative problem solver
  • A team player with strong interpersonal skill
  • Positive attitude
  • Able to work under pressure and tight deadlines

Functional Competencies

  • Calendar and travel Management
  • Planning and organizing
  • Project Management
  • Information/Record administration
  • Problem solving
  • Tech savvy

Job Type: Full-time

Application Question(s):

  • Do you have experience in dealing with expats?
  • Amenable to be onsite in BGC?

Work Location: In person

  • Admin or Managing Directo Assistant

    4 days ago

    Manila, National Capital Region, Philippines Kaiyi Full time ₱900,000 - ₱1,200,000 per year

    Executive SupportManage the Managing Director calendar, schedule meetings, and arrange travel itineraries.Prepare meeting agendas, minutes, and follow-up action items.Screen calls, emails, and correspondence, responding or redirecting as needed.Administrative ManagementMaintain organized filing systems (digital and physical).Draft, format, and proofread...

  • Personal / Admin Assistant

    4 days ago

    Manila, National Capital Region, Philippines Carespeaks Therapy Center Full time $40,000 - $60,000 per year

    Job Description:We are seeking a reliable and detail-oriented Personal/Administrative Assistant to support the daily operations of our office. The ideal candidate will be responsible for managing schedules, handling communications, organizing files, and ensuring the efficient flow of tasks and information. This role requires excellent organizational skills,...

  • Admin Assistant

    4 days ago

    Manila, National Capital Region, Philippines Makati Supermarket Corporation Full time ₱150,000 - ₱250,000 per year

    Makati Supermarket Corporation is hiring a Full time Admin Assistant role in Legazpi Village, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, AfternoonSaturday: Morning, AfternoonNo...

  • HR and Admin Assistant

    2 days ago

    Manila, National Capital Region, Philippines Premier Wine and Spirits Inc. Full time $40,000 - $60,000 per year

    Job Summary:The HR and Admin Assistant (Recruitment) is responsible for providing administrative and recruitment support to the Human Resources department. This role plays a key part in ensuring a smooth and efficient hiring process by assisting in candidate sourcing, scheduling, onboarding, documentation, and maintaining recruitment records. The position...

  • Admin Assistant

    4 days ago

    Manila, National Capital Region, Philippines Espace Pilates + Physio Full time ₱240,000 - ₱300,000 per year

    Job description:We are seeking a detail-oriented and organized Administrative Assistant to support the day-to-day operations of our Pilates studio. The ideal candidate will have excellent communication skills, a positive attitude, and a passion for health and fitness. This role requires multitasking, managing client schedules, and assisting with studio...

  • Admin Assistant

    4 weeks ago

    Manila, National Capital Region, Philippines Bamboo Works Full time

    Admin Assistant(ServiceM8 and QuoteRite)We're looking for a highly organized and proactive Admin Assistant to support a company specializing in high-quality, custom-made window furnishings. This role is critical to improving the turnaround time on quotes and ensuring consistent communication with potential clients, directly impacting revenue...

  • Admin Assistant

    2 weeks ago

    Manila, National Capital Region, Philippines Hunt St Full time ₱1,000,000 - ₱2,500,000 per year

    Description ​​Looking for Philippines-based candidates Job Role: Admin Assistant Compensation range: $1,200 - $1,500 AUD/month Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have...

  • Admin Assistant

    4 days ago

    Manila, National Capital Region, Philippines Skyedesk Offshoring Full time ₱400,000 - ₱600,000 per year

    Admin Assistant - PTKey Responsibilities:Incharge in sending of RFQ's to sub trades, all files saved the admin folder.Responsible in filling out SWMS and WHS management plan.Responsible in filling out pre start documents sent by shopping center representative.Responsible in requesting building permits and to fill out all documents.Will request sub contractor...

  • Admin Assistant

    4 days ago

    Manila, National Capital Region, Philippines SGE Biomed Technology, Inc. Full time $40,000 - $60,000 per year

    Job Description:We are seeking a dedicated and detail-oriented Admin Assistant to support the Biomedical Department in the hospital setting. This role involves providing administrative assistance to ensure the smooth and efficient operation of the department, which is responsible for maintaining and managing medical equipment critical to patient care.Key...

  • Admin Assistant

    4 days ago

    Manila, National Capital Region, Philippines TalentHero Full time ₱15,000 - ₱45,000 per year

    TalentHero is hiring a Full time Admin Assistant role in Legazpi Village, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: EveningTuesday: EveningWednesday: EveningThursday: EveningFriday: Evening1 year of relevant work experience required for this roleExpected salary: ₱22,000 - ₱28,000 per monthWe are...