Executive Assistant

5 days ago

Taguig, National Capital Region, Philippines DME Service Solutions Full time ₱1,500,000 - ₱3,000,000 per year

Role Summary:

This role will provides essential administrative and operational support to ensure the effective execution of program activities. This includes managing logistics, documentation, communication, and coordination across multiple workstreams and stakeholder groups. You will receive work direction from the MoW Program Director. The role requires strong collaboration across time zones and clear communication with MoW team members, company business leaders, and vendors.

Key Responsibilities:

  • Manage onboarding and offboarding processes for non-employees, including provisioning and compliance requirements, ensuring SLAs are being met.
  • Manage of Modernization of Work shared inbox by reviewing all incoming correspondence, routing onboarding/offboarding actions, escalating issues, and filing documents.
  • Schedule and coordinate meetings for MoW team in collaboration with company business leaders and vendors.
  • Logistical and administrative support of projects, including preparing reports and presentations.
  • Assist in developing and maintaining standard operating procedures (SOPs) and workflows.
  • Compile and validate data for reports and dashboards, utilizing systems such as Synapse, ShiftWise, MS365, etc.
  • Support contract initiation, routing, and tracking as needed.
  • Maintain proactive communication with internal and external stakeholders, managing tasks across time zones.
  • Handles work expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.

Required Qualifications and Skills

  • Bachelor's degree in Business Administration or a related field.
  • 2+ years of experience in an administrator, coordinator or similar role. (5+ years of experience can be substituted for degree if necessary.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
  • Experience supporting cross-functional teams in a remote or distributed environment.
  • Ability to manage multiple priorities and meet deadlines.
  • Familiarity with onboarding, offboarding, and contract processing workflows.
  • Project management experience is preferred

Job Type: Full-time

Benefits:

  • Additional leave
  • Company Christmas gift
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Application Question(s):

  • Do you have experience in project management?
  • How much is your expected salary for the role?
  • Are you willing to work onsite in BGC, Taguig?

Work Location: In person

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