Accounting & Administrative Support Specialist – Community Association Management

4 days ago

Work from Home, Philippines Prime Virtual Full time ₱450,000 - ₱540,000 per year

About the Role:

We are looking for a highly organized and detail-oriented Accounting & Administrative Support Specialist to provide essential support to the financial and operational functions of community association management. You'll play a key role in ensuring accurate invoice processing, maintaining data integrity, and supporting executive communications.

The ideal candidate will be comfortable working with platforms such as Vantaca, Strongroom, and Sharefile, and thrive in a fast-paced, team-oriented environment serving homeowner and condo associations.

This is a full-time, fully remote position offering long-term stability, a collaborative work culture, and statutory PH benefits.

Key Responsibilities:

  • Download and organize accounts payable invoices for assigned associations to ensure timely vendor payments
  • Assist managers and accounting teams with budget preparation, including data gathering and document formatting
  • Prepare and format association data for system conversions and onboarding new communities
  • Maintain accuracy of financial data in Vantaca, supporting monthly closes and client billing
  • Retrieve and archive CPA-prepared reports and audits from Sharefile
  • Provide administrative support to the executive leadership team (communications, meetings, projects, documentation)
  • File annual reports and legal documents with the Secretary of State to maintain corporate standing
  • Manage unassigned invoices in Strongroom and route them to the correct department
  • Review and assign unassigned action items in Vantaca and ensure timely resolution
  • Assist with maintenance work order processing for unmanaged associations

Qualifications:

  • At least 2 years of experience in accounting or administrative support, preferably in community association or property management
  • Familiarity with Vantaca, Strongroom, and Sharefile a strong plus
  • Excellent attention to detail with the ability to manage multiple priorities across communities
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (especially Excel and Outlook)
  • Ability to work independently while collaborating with cross-functional teams

Preferred Experience:

  • Experience working with HOAs, COAs, or other community associations
  • Knowledge of financial reporting and budgeting processes
  • Understanding of vendor management workflows and association governance documentation

Work Schedule:

  • Full-time, 40 hours per week
  • Must be able to work US business hours (night shift PH time)
  • 100% Remote

Perks and Benefits:

  • Competitive salary and benefits package
  • HMO coverage
  • 13th month pay
  • Vacation and sick leave credits
  • Statutory benefits under PH labor laws
  • Night differential pay

If you're ready to take on a critical support role in community association management and grow with a supportive, remote team, we'd love to hear from you

Job Type: Full-time

Pay: From Php45,000.00 per month

Benefits:

  • Health insurance
  • Work from home

Work Location: Remote

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