Admin Head

3 days ago

Paranaque City, Calabarzon, Philippines Mary Grace Cafe Full time ₱900,000 - ₱1,200,000 per year

JOB SUMMARY

The Administrative Manager is responsible for planning, organizing, and directing the activities of General Services, Security, and Environment, Health & Safety (EHS) within the organization. The role ensures that all support services are delivered efficiently, securely, and in compliance with regulatory standards, contributing to a safe, functional, and well-maintained work environment.


MAJOR ACCOUNTABILITIES

  • General Services
  • Security Management
  • Environment, Health, and Safety (EHS)
  • Policy Implementation and Compliance
  • Staff Leadership and Vendor Coordination
  • Budgeting and Resource Management

CORE JOB RESPONSIBILITIES

General Services

  • Oversees the delivery of administrative and support services including office maintenance, cleaning services, utilities, waste management, and asset tracking.
  • Ensures availability of supplies, equipment, and consumables necessary for daily operations.

Security Management

  • Manages third-party security providers.
  • Implements and regularly updates security protocols and emergency response plans.
  • Monitors access controls, visitor management, and incident investigations.
  • Coordinates with local law enforcement or barangay authorities when needed.

Environment, Health, and Safety (EHS)

  • Oversees workplace safety programs and ensures compliance with RA 11058, DOLE DO 198-18, and DENR regulations.
  • Supervises Safety Officers and Pollution Control Officers in their roles and reporting responsibilities.
  • Leads initiatives related to fire safety, emergency preparedness, waste disposal, and environmental risk mitigation.
  • Conducts periodic EHS audits and leads corrective actions for identified gaps.

Policy Implementation and Compliance

  • Develops and enforces internal policies and standard operating procedures related to general services, security, and EHS.
  • Ensures all permits, inspections, and documentation (e.g., fire safety clearance, ECC, waste manifests, OSH reports) are up to date.
  • Leads compliance initiatives during government or third-party inspections.

Staff Leadership and Vendor Coordination

  • Monitors service level agreements (SLAs) with outsourced providers and ensures quality of service.
  • Manages contracts and performance of suppliers, lessors, and service providers.

Budgeting and Resource Management

  • Prepares and manages the annual budget for general services, security, and EHS operations.
  • Monitors spending, approves requisitions, and recommends cost-saving measures.

QUALIFICATIONS

Education

  • Bachelor's degree in Business Administration, Facilities Management, Industrial Engineering, or related field

  • Certifications:

  • DOLE-accredited Safety Officer (SO3/SO4)

  • PCO accreditation from DENR is an advantage
  • Fire safety or emergency response training (BFP-accredited)

Work Experience

  • At least 5 years of experience in general services or facilities administration, with 2+ years in a managerial role

Competencies

  • Strong planning, coordination, and leadership skills
  • Knowledge of Philippine EHS, security, and environmental regulations
  • Budget and vendor management proficiency
  • Good documentation and report-writing ability
  • Strong problem-solving and crisis management capabilities

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