
Admin Head
4 days ago
JOB SUMMARY
The Administrative Manager is responsible for planning, organizing, and directing the activities of General Services, Security, and Environment, Health & Safety (EHS) within the organization. The role ensures that all support services are delivered efficiently, securely, and in compliance with regulatory standards, contributing to a safe, functional, and well-maintained work environment.
MAJOR ACCOUNTABILITIES
- General Services
- Security Management
- Environment, Health, and Safety (EHS)
- Policy Implementation and Compliance
- Staff Leadership and Vendor Coordination
- Budgeting and Resource Management
CORE JOB RESPONSIBILITIES
General Services
- Oversees the delivery of administrative and support services including office maintenance, cleaning services, utilities, waste management, and asset tracking.
- Ensures availability of supplies, equipment, and consumables necessary for daily operations.
Security Management
- Manages third-party security providers.
- Implements and regularly updates security protocols and emergency response plans.
- Monitors access controls, visitor management, and incident investigations.
- Coordinates with local law enforcement or barangay authorities when needed.
Environment, Health, and Safety (EHS)
- Oversees workplace safety programs and ensures compliance with RA 11058, DOLE DO 198-18, and DENR regulations.
- Supervises Safety Officers and Pollution Control Officers in their roles and reporting responsibilities.
- Leads initiatives related to fire safety, emergency preparedness, waste disposal, and environmental risk mitigation.
- Conducts periodic EHS audits and leads corrective actions for identified gaps.
Policy Implementation and Compliance
- Develops and enforces internal policies and standard operating procedures related to general services, security, and EHS.
- Ensures all permits, inspections, and documentation (e.g., fire safety clearance, ECC, waste manifests, OSH reports) are up to date.
- Leads compliance initiatives during government or third-party inspections.
Staff Leadership and Vendor Coordination
- Monitors service level agreements (SLAs) with outsourced providers and ensures quality of service.
- Manages contracts and performance of suppliers, lessors, and service providers.
Budgeting and Resource Management
- Prepares and manages the annual budget for general services, security, and EHS operations.
- Monitors spending, approves requisitions, and recommends cost-saving measures.
QUALIFICATIONS
Education
- Bachelor's degree in Business Administration, Facilities Management, Industrial Engineering, or related field
Certifications:
DOLE-accredited Safety Officer (SO3/SO4)
- PCO accreditation from DENR is an advantage
- Fire safety or emergency response training (BFP-accredited)
Work Experience
- At least 5 years of experience in general services or facilities administration, with 2+ years in a managerial role
Competencies
- Strong planning, coordination, and leadership skills
- Knowledge of Philippine EHS, security, and environmental regulations
- Budget and vendor management proficiency
- Good documentation and report-writing ability
- Strong problem-solving and crisis management capabilities
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