Admin Head

4 days ago

Paranaque City, Calabarzon, Philippines Mary Grace Cafe Full time ₱900,000 - ₱1,200,000 per year

JOB SUMMARY

The Administrative Manager is responsible for planning, organizing, and directing the activities of General Services, Security, and Environment, Health & Safety (EHS) within the organization. The role ensures that all support services are delivered efficiently, securely, and in compliance with regulatory standards, contributing to a safe, functional, and well-maintained work environment.


MAJOR ACCOUNTABILITIES

  • General Services
  • Security Management
  • Environment, Health, and Safety (EHS)
  • Policy Implementation and Compliance
  • Staff Leadership and Vendor Coordination
  • Budgeting and Resource Management

CORE JOB RESPONSIBILITIES

General Services

  • Oversees the delivery of administrative and support services including office maintenance, cleaning services, utilities, waste management, and asset tracking.
  • Ensures availability of supplies, equipment, and consumables necessary for daily operations.

Security Management

  • Manages third-party security providers.
  • Implements and regularly updates security protocols and emergency response plans.
  • Monitors access controls, visitor management, and incident investigations.
  • Coordinates with local law enforcement or barangay authorities when needed.

Environment, Health, and Safety (EHS)

  • Oversees workplace safety programs and ensures compliance with RA 11058, DOLE DO 198-18, and DENR regulations.
  • Supervises Safety Officers and Pollution Control Officers in their roles and reporting responsibilities.
  • Leads initiatives related to fire safety, emergency preparedness, waste disposal, and environmental risk mitigation.
  • Conducts periodic EHS audits and leads corrective actions for identified gaps.

Policy Implementation and Compliance

  • Develops and enforces internal policies and standard operating procedures related to general services, security, and EHS.
  • Ensures all permits, inspections, and documentation (e.g., fire safety clearance, ECC, waste manifests, OSH reports) are up to date.
  • Leads compliance initiatives during government or third-party inspections.

Staff Leadership and Vendor Coordination

  • Monitors service level agreements (SLAs) with outsourced providers and ensures quality of service.
  • Manages contracts and performance of suppliers, lessors, and service providers.

Budgeting and Resource Management

  • Prepares and manages the annual budget for general services, security, and EHS operations.
  • Monitors spending, approves requisitions, and recommends cost-saving measures.

QUALIFICATIONS

Education

  • Bachelor's degree in Business Administration, Facilities Management, Industrial Engineering, or related field

  • Certifications:

  • DOLE-accredited Safety Officer (SO3/SO4)

  • PCO accreditation from DENR is an advantage
  • Fire safety or emergency response training (BFP-accredited)

Work Experience

  • At least 5 years of experience in general services or facilities administration, with 2+ years in a managerial role

Competencies

  • Strong planning, coordination, and leadership skills
  • Knowledge of Philippine EHS, security, and environmental regulations
  • Budget and vendor management proficiency
  • Good documentation and report-writing ability
  • Strong problem-solving and crisis management capabilities

  • Marketing and Admin Support Specialist

    1 week ago

    Paranaque City, Calabarzon, Philippines THE BMD GROUP Full time ₱40,000 - ₱60,000 per year

    About BMDBMD is Australia's leading integrated engineering, construction and urban development business. As the largest privately owned civil contractor in Australia, BMD is at the forefront of excellence, with a growing international footprint extending to the Philippines and the United Kingdom.Driven by a purpose of powering futures and creating enduring...

  • Engineering Admin

    4 days ago

    San Pablo City, Calabarzon, Philippines Beauty Elements Full time ₱900,000 - ₱1,200,000 per year

    Qualification:Graduate of any Engineering course.With at least 1-2 years of relevant working experience as Engineering Admin.Familiarity with engineering terminology, drawings, and documentation standards.With strong communication and interpersonal skills.With excellent organizational and time-management skills.With strong attention to detail and...

  • Engineering Admin

    4 days ago

    San Pablo City, Calabarzon, Philippines BEAUTY ELEMENTS VENTURES MANUFACTURING INC. Full time ₱900,000 - ₱1,200,000 per year

    Qualification:Graduate of any Engineering course.With at least 1-2 years of relevant working experience as Engineering Admin.Familiarity with engineering terminology, drawings, and documentation standards.With strong communication and interpersonal skills.With excellent organizational and time-management skills.With strong attention to detail and...

  • Leasing Admin Associate

    1 week ago

    Paranaque City, Calabarzon, Philippines Anchor Land Holdings Inc. Full time ₱300,000 - ₱450,000 per year

    DUTIES & RESPONSIBILITIES:Assists in the preparation of lease proposals, lease contracts, or any documents required by the departmentOrganize and schedule appointmentsPlan meetings and take detailed minutesHandles incoming and outgoing communications, write and distribute email, correspondence memos, letters, faxes and forms, including transmittals and...

  • Loan Department Head

    4 days ago

    Cavite City, Calabarzon, Philippines HRTX Full time ₱2,000,000 - ₱2,500,000 per year

    Job Title: Loan Management Department HeadDepartment: Loan ManagementLocation: CaviteWork Schedule: Morning, On-siteResponsible for the overall management of the banks asset and loan portfolio to ensure effective implementation of credit control functions. Oversees non-performing loans, acquired assets, loan provisioning, and concentration risks, while...

  • Contracts and Admin Head

    4 days ago

    Cavite City, Calabarzon, Philippines METRO PACIFIC TOLLWAYS SOUTH MANAGEMENT CORP Full time ₱104,000 - ₱130,878 per year

    The Contract and Claims (Head) is responsible for the following:To be the single point of contact for the PMC for claims and disputes and to manage the claims and dispute resolution process on behalf of the clientProvide a forensic analysis and evaluation of claims which have not been resolved at project level, including evaluation of both contractual and...

  • Human Resource/Admin

    7 days ago

    Paranaque City, Calabarzon, Philippines SUN BATTLEDORE INC Full time ₱400,000 - ₱600,000 per year

    DUTIES & RESPONSIBILITIESRecruitment & Consignment HiringFacilitates and manages the end-to-end recruitment process, from job posting to onboarding, with a primary focus on hiring store personnel.Conducts initial screening, interviews, and assessments to ensure the selection of high-caliber candidates who align with company standards and partner...

  • f&b admin supervisor

    4 days ago

    Paranaque City, Calabarzon, Philippines Solaire Resort & Casino Full time ₱900,000 - ₱1,200,000 per year

    OverallJobResponsibilitiesMaintain and update departmental records including vendor contracts, licenses, and safety compliance documentation.Prepare and distribute internal communications and schedules as directed by F&B leadershipPrepares all PCN and TMRF and upload it using Adobe, for approval of all authorized signatories.Prepares daily, weekly, and...

  • HR Supervisor

    2 days ago

    Cavite City, Calabarzon, Philippines Megawide Construction Corporation Full time ₱900,000 - ₱1,200,000 per year

    Ensures that new employees have a smooth and welcoming introduction at the project site.Coordinates and executes the onboarding process, assists with administrative tasks, and provides support to new hires throughout their initial period.Processes the attendance of employees on-site, including admin workers and security guards, ensuring timeliness and...

  • Site Administrator

    1 week ago

    Antipolo City, Calabarzon, Philippines Ironside Builders Development Corporation Full time ₱201,600 - ₱252,000 per year

    WILLING TO BE ASSIGNED ANYWHERE IN MOETRO MANILADuties and Responsibilities:1. Site Administration & DocumentationMaintain accurate records of daily manpower, equipment usage, and deliveriesPrepare and submit Daily Accomplishment Reports (DAR) and Timekeeping summariesAssist in processing and filing permits, clearances, and site documentsEncode and organize...