Executive Assistant – Remote

Job Overview

Team Sky Solutions is seeking a highly organized, proactive, and tech-savvy Executive Assistant to support two dynamic entrepreneurs across multiple businesses and brands (including Automotive/Security and Real Estate/Content).

This pivotal role blends high-level executive support, operations management, marketing coordination, and content creation. You will be instrumental in managing complex administrative tasks, driving digital marketing efforts, organizing data, and maintaining critical business systems.

If you are a resourceful, detail-oriented individual who can seamlessly manage multiple workstreams and thrive in a fast-paced environment, you will be a trusted partner in driving our business growth.

• Schedule: Full-Time, Monday–Friday, 8:00 AM – 5:00 PM EST (with a 1-hour lunch break).
• Location: 100% Remote.

Key Responsibilities

You will manage two primary workloads in addition to core administrative tasks:

1. AT Workload (Automotive & Security Business Support)

2. Financial & Admin: Create and send QuickBooks invoices; manage and track vendor invoices (e.g., United Rentals); manage COI tracking.

3. Marketing & CRM: Manage company social media presence (Instagram, Facebook, TikTok, YouTube, LinkedIn).
4. Content Creation: Create engaging short-form video content (reels), carousels, and visual posts.
5. Lead Management: Maintain CRM (1,000+ contact list), execute email marketing campaigns, and track/follow up with fleet leads bi-annually.
6. System Maintenance: Organize and maintain marketing materials and wiring instructions on Google Drive.

7. Communication: Monitor and respond to email inquiries; maintain executive calendars. (Future: Handle incoming calls via Google Voice).

8. CK Workload (Real Estate & Content)

9. Asset Management: Assist in crucial asset management tasks (occupancy reports, delinquency tracking, maintenance summaries, leasing leads, utility billbacks).

10. Real Estate Support: Support underwriting (data entry, document organization, initial analysis); manage broker database and outreach coordination; assist with Non-profit accounting duties (Treasurer role for Infinite Impact).
11. Content & PR: Create and schedule social media posts; write and edit articles for publication; monitor HARO for PR opportunities.
12. Video Coordination: Manage the "Inflection Point" video series (Calendly scheduling, guest booking, editing, and posting to YouTube).
13. Event Coordination: Coordinate real estate networking events (guest list, speaker/sponsor outreach, marketing assets).
14. Project Development: Create, research, and refine pitch decks.

15. Learning & Summarization: Watch industry webinars and provide concise, summarized notes.

16. Personal & Business Administration

17. Compliance: Maintain Google Sheets tracking insurance policies, LLCs, licenses, and renewal dates.

18. Financial Tracking: Track CPA deadlines for tax returns and quarterly tax payments.
19. Reporting: Submit a Daily Accomplishment Report detailing tasks completed. (Future: Assist with Financial Audits).

What We're Looking For Required Skills & Experience

• Experience: 2+ years of experience as an Executive Assistant, Operations Coordinator, or Marketing Coordinator.
• Software Proficiency: Highly proficient in QuickBooks, Google Workspace (Sheets, Drive, Docs, Calendar), and CRM tools (Mailchimp, HubSpot, or similar).
• Content & Design: Expert proficiency in Canva and strong graphic design skills.
• Reels, carousels, captions, and hashtags.
• Short-form video editing and publishing.
• Working knowledge of LinkedIn content creation and ghostwriting.
• Communication: Excellent written communication skills for emails, captions, and article drafting.
• Bookkeeping & Data: Light bookkeeping skills (invoice management, payment tracking, vendor follow-up) and the ability to run and organize reports (Advanced Excel/Google Sheets savvy).
• Key Attributes: Extremely organized, proactive, and detail-oriented.

Key Traits for Success

This role is ideal for someone who is equal parts creative, analytical, and operational.

• Initiative: You take action without being asked and constantly look for ways to optimize processes.
• Efficiency: You move quickly while maintaining high-quality output.
• Reliability & Discretion: You meet deadlines consistently and handle all sensitive information with the utmost confidentiality.
• Creativity & Adaptability: You enjoy creating content and are comfortable shifting between different roles and industries.

Compensation & Benefits

• $600–$800/month base salary (depending on experience).
• Performance-based bonuses for meeting and exceeding client acquisition and retention goals.
• 100% remote work.
• Direct mentorship from experienced business leaders and marketers.
• Long-term growth opportunities within a rapidly expanding international team.

How to Apply If you're ready to help entrepreneurs grow their businesses while building long-term client relationships, we'd love to hear from you. Please submit:

• Your updated résumé.
• A short cover letter explaining your experience in executive support, marketing coordination, and system proficiency (QuickBooks, CRM, and Canva).

Job Type: Full-time

Pay: Php35, Php45,000.00 per month

Experience:

• Executive Assistant: 2 years (Required)
• Operations/Marketing Coordinator: 2 years (Required)
• Canva: 2 years (Required)

Work Location: Remote