Operations Assistant

3 days ago

Ortigas, Philippines One Luna Full time ₱180,000 - ₱216,000 per year

Role:

Operations interns will work closely with the CEO in supporting the day-to-day operations of a Business Consultancy firm, gaining exposure to different areas of business such as HR, Account Management, Sales, and Administration.

Key Responsibilities

  • Help organize HR-related documents such as contracts, employee files, and onboarding kits.
  • Assist in recruitment coordination (e.g., posting job ads, scheduling interviews, communicating with applicants).
  • Participate in internal HR activities such as employee engagement or training sessions.
  • Learn about HR compliance, documentation, and people operations.
  • Assist in managing the CEO's calendar, meetings, and coordination with clients and internal teams.
  • Help prepare meeting materials such as agendas, notes, and presentation decks.
  • Draft simple correspondence, reports, and internal communications.
  • Support the CEO in organizing files, tracking tasks, and maintaining project timelines.
  • Accompany the CEO to client meetings, business trips, or on-site visits to provide administrative and coordination support.
  • Assist in tracking client projects and deliverables to ensure timelines are met.
  • Help prepare client presentations, reports, and follow-up materials.
  • Coordinate with consultants and team members to gather updates and maintain project trackers.
  • Support in maintaining and updating the client relationship management (CRM) system.
  • Participate in meetings or brainstorming sessions related to sales or business growth initiatives.
  • Provide logistical and research support during sales meetings or client visits, especially when accompanying the CEO.
  • Help manage office supplies, documentation, and basic administrative needs.
  • Coordinate with vendors or partners when needed.
  • Support company events, meetings, and internal initiatives.

Job Requirements

  • Work is from 8am-5pm or 9am-6pm but there might be instances when it might extend beyond. Although not everyday is necessarily swamped with work
  • Open to fresh graduates
  • Work is 6 days - Mondays to Saturdays (4 days would be on site. Office location would depend on where the CEO would be)
  • Can be absorbed if work is done well
  • Open to be mentored into other roles apart from HR
  • Proficient in MS Office, Google Workspace, or other productivity tools.

Job Type: Full-time

Pay: Php15, Php18,000.00 per month

Work Location: In person

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