HR Administration Specialist

2 days ago

Makati City, National Capital Region, Philippines Epic Healthcare Staffing Shared Services, Inc. Full time ₱900,000 - ₱1,200,000 per year

Role Overview:

The HR Administration Specialist plays a key role in supporting the HR Manager by handling the execution of HR processes and ensuring seamless day-to-day HR operations. This role focuses on HR administration, employee lifecycle processes, HR data management, and compliance, helping to maintain an efficient and employee-friendly workplace.

Key Responsibilities:

  • Assist in onboarding ensuring timely completion of new hire documentation, systems set up, access provisioning and offboarding processes, ensuring a smooth transition for employees.
  • Maintain employee records and ensure data accuracy in HRIS and filing systems.
  • Manage employee records, maintain an accurate HR database, conduct regular data validations, and ensure complete and well-documented records.
  • Support hybrid work logistics, including onsite activities (transportation/accommodation) and compliance with work policies.
  • Oversee the proper administration of employee benefits, support payroll coordination, and ensure the accuracy of timekeeping records.
  • Coordinate employee engagement activities and company-wide HR initiatives to employees, ensuring alignment with core values.
  • Support the implementation of the Rewards & Recognition Program, Employee wellness and other engagement activities in collaboration with different HR departments.
  • Assist in internal HR communications, ensuring employees receive timely and accurate updates on policies and programs.
  • Assist in the performance evaluation process, helping with KPI tracking and documentation.
  • Ensure proper compliance with Philippine labor laws and company policies, supporting the HR Manager in audits and legal matters.
  • Provide administrative support in handling employee relations cases, including documentation and scheduling.
  • Maintain and update HR reports and analytics to support decision-making.
  • Identify areas for HR process optimization and recommend improvements to streamline workflows.
  • Participate in cross-functional HR projects to improve operational efficiency and employee experience.
  • Assist in the implementation of HR system updates and automation initiatives.
  • Other tasks or projects that can be assigned from time to time.

Qualifications & Requirements:

  • 2 years of experience in HR operations, people operations, or a related HR support role.
  • Strong understanding of HR processes, compliance, and employee lifecycle management.
  • Experience with HR systems, data management, and process improvement is a plus.
  • Excellent communication and organizational skills.
  • Ability to handle multiple tasks efficiently in a fast-paced hybrid work environment.

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