Administrative Assistant

4 days ago

Mandaluyong City, National Capital Region, Philippines Emapta Full time ₱900,000 - ₱1,200,000 per year

Support seamless operations in a fast-paced supply chain industry

In logistics and supply chain, every link keeps industries connected. This role places you in the driver's seat of coordination-ensuring fleets, data, and processes run on schedule. It's your chance to fuel global operations while building a career that keeps both your ambitions and personal time in motion.

Your Role at a Glance

Be part of our client's team as an Administrative Assistant (Service Administrator) and provide critical support across departments. You'll ensure smooth communication, coordinate fleet and purchase orders, manage records, and contribute to projects and reports-all while keeping operations efficient and clients satisfied.

Position Snapshot

Employment Type: Full-time

Shift: Day Shift, Weekends Off

Work Setup: Onsite, Ortigas

What's in It for You

  • Day 1 HMO coverage with free dependent
  • Competitive salary package
  • Prime office location in Ortigas (easy MRT access, restaurants, and banks)
  • Day shift schedule with fixed weekends off
  • Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
  • Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
  • Free 24/7 access to Ortigas and Makati gyms with a physical fitness trainer
  • Exclusive lifestyle perks (hotel and restaurant discounts, and more)
  • Unlimited referral incentives across the organization
  • Standard government and Emapta benefits
  • 20 annual leaves (5 convertible to cash)
  • Fun engagement activities for employees
  • Mentorship and exposure to global leaders and teams
  • Career growth opportunities
  • Diverse and supportive work environment

What You'll Bring

  • Bachelor's or college degree, preferably in Accounting, Finance, or related field
  • 2-3 years of proven administrative support experience
  • Excellent English communication skills, written and verbal
  • Intermediate Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Teams)
  • Knowledge of NetSuite preferred
  • Ability to understand and execute complex instructions
  • High professionalism and integrity
  • Strong attention to detail, organizational, and time management skills
  • Self-motivated, resourceful, dependable, with a positive attitude
  • Consistent follow-through on action items
  • Ability to safeguard sensitive information

What You'll Be Doing

  • Provide general administrative support across departments
  • Handle communication, including calls and responses, with manager guidance
  • Arrange fleet requirements: allocation, delivery, and collection
  • Manage purchase orders, fleet matters, and damage charges
  • Perform data entry, including invoice and credit corrections
  • Convert quotes using NetSuite
  • Research and create new presentations
  • Coordinate and manage special projects
  • Assist in preparing scheduled reports and presentations
  • Order supplies as needed
  • Manage folder filing and mailbox cleaning
  • Support Senior Administrative Assistants
  • Perform other administrative functions as required

Meet the Client

Our client is a leading international supplier of equipment and services across industries such as construction, mining, transportation, and oil & gas. From equipment hire and sales to training, servicing, and logistics, they provide end-to-end solutions that power projects worldwide. With decades of growth, partnerships with global brands, and a commitment to safety and innovation, our client continues to set the benchmark for reliability and excellence in the equipment services industry.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra

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